Supplier invoice · Wrenmoor Holdings Ltd Xero
Cloudmere Software Ltd 2026/1102
PaidAP-24445
Dated Tue 1 Sep 2026, received on Tue 1 Sep at 06:30 from the AP mailbox. Due Tue 15 Sep (14 days). Booked in September 2026.
Total
£10,512.00
net £8,760.00 + VAT £1,752.00
Due
15 Sep
17 days ago
The document
As the supplier sent it, from the AP mailbox
CSCloudmere Software LtdManchester · 0161 496 0338
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Group software licences, 1 September 2026 to 31 August 2027620 Prepayments · GIT | 1 | £8,760.00 | £8,760.00 |
Net£8,760.00VAT at 20%£1,752.00Total£10,512.00
Please pay to account ending 9246. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 17 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Group software licences, 1 September 2026 to 31 August 2027 | 1 | £8,760.00 | £8,760.00 | 620 Prepayments | GIT Group ITholder Martin Hale |
VAT at 20%£1,752.00Total£10,512.00
No purchase order
Software is not bought on purchase orders. It goes on the approval route: over £10,000 including VAT, so budget holder, then the Group FD, then the Group MD.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Fri 4 Sep at 10:56, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 620 Prepayments | £8,760.00 | |
| 820 VAT | £1,752.00 | |
| 800 Accounts payable | £10,512.00 | |
| Total | £10,512.00 | £10,512.00 |
Paid in run PR-HLD-0911 (GL-01146, Fri 11 Sep): 4 payments, £13,236.00, of which this invoice £10,512.00. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
14 events, by the system and by people1 Sep
06:30CapturedCaptured from the AP mailboxThe system
06:30CapturedCaptured from the AP mailboxThe system
1 Sep
06:31ReadRead: supplier, invoice number, dates, 1 line and VATThe system
06:31ReadRead: supplier, invoice number, dates, 1 line and VATThe system
1 Sep
06:31CheckedChecked: not a duplicate; bank details match the supplier recordThe system
06:31CheckedChecked: not a duplicate; bank details match the supplier recordThe system
1 Sep
06:32CodedCoded to 620 Prepayments, cost centre GIT (from the last 17 invoices from this supplier)The system
06:32CodedCoded to 620 Prepayments, cost centre GIT (from the last 17 invoices from this supplier)The system
1 Sep
06:32RoutedSent to Martin Hale (budget holder, Group IT)The system
06:32RoutedSent to Martin Hale (budget holder, Group IT)The system
3 Sep
09:00ReminderReminder sent to Martin HaleThe system
09:00ReminderReminder sent to Martin HaleThe system
3 Sep
12:09ApprovedApproved by Martin HaleMartin
12:09ApprovedApproved by Martin HaleMartin
3 Sep
12:10RoutedSent to Claire Ashworth (group fd)The system
12:10RoutedSent to Claire Ashworth (group fd)The system
4 Sep
10:34ApprovedApproved by Claire AshworthClaire
10:34ApprovedApproved by Claire AshworthClaire
4 Sep
10:35RoutedSent to David Kershaw (group md)The system
10:35RoutedSent to David Kershaw (group md)The system
4 Sep
10:55ApprovedApproved by David KershawDavid
10:55ApprovedApproved by David KershawDavid
4 Sep
10:56PostedPosted to XeroThe system
10:56PostedPosted to XeroThe system
11 Sep
09:08Payment runAdded to payment run PR-HLD-0911 (due 15 Sep)Joanne
09:08Payment runAdded to payment run PR-HLD-0911 (due 15 Sep)Joanne
11 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0911The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0911The system
Approval route
Over £10,000, including VAT: Budget holder, then Group FD, then Group MD
- CapturedAutomaticCaptured from the AP mailbox, Tue 1 Sep 06:30
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic620 Prepayments, cost centre GIT (from the last 17 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 3 Sep 12:09
- Group FDClaire AshworthApproved by Claire Ashworth, 4 Sep 10:34
- Group MDDavid KershawApproved by David Kershaw, 4 Sep 10:55
- Posted to XeroAutomatic4 Sep 10:56, September 2026
- PaidFernlea BankFri 11 Sep 14:00, run PR-HLD-0911
Approval trail
1 Sep 06:32Sent to Martin Hale (budget holder, Group IT)
3 Sep 09:00Reminder sent to Martin Hale
3 Sep 12:09Approved by Martin Hale
3 Sep 12:10Sent to Claire Ashworth (group fd)
4 Sep 10:34Approved by Claire Ashworth
4 Sep 10:35Sent to David Kershaw (group md)
4 Sep 10:55Approved by David Kershaw
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueTue 15 Sep 2026
Terms14 days
Pay toaccount ending 9246
FromFernlea Bank, Holdings account ending 2290
Paid Fri 11 Sep at 14:00 by Faster Payment, run PR-HLD-0911.
Supplier
Supplier page →Cloudmere Software Ltd
Software · Manchester
ContactRob Cartwright
Phone on file0161 496 0338
SuppliesTrading
Bank detailsending 9246, since 19 Jan 2021