Supplier invoice · Wrenmoor Services Ltd QuickBooks
Quarrymoor Plant Hire INV-02366
PaidAP-24452
Dated Tue 1 Sep 2026, received on Wed 2 Sep at 12:56 by post (scanned). Due Thu 1 Oct (30 days). Booked in September 2026.
Total
£619.78
net £516.48 + VAT £103.30
Due
1 Oct
1 days ago
The document
As the supplier sent it, by post (scanned)
QPQuarrymoor Plant HireMatlock · 01632 960 765
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Plant hire5500 Equipment hire · PPM | 1 | £516.48 | £516.48 |
Net£516.48VAT at 20%£103.30Total£619.78
Please pay to account ending 6305. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 11 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Plant hire | 1 | £516.48 | £516.48 | 5500 Equipment hire | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£103.30Total£619.78
No purchase order
Plant hire is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 7 Sep at 15:10, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5500 Equipment hire | £516.48 | |
| 2200 VAT control | £103.30 | |
| 2100 Accounts payable | £619.78 | |
| Total | £619.78 | £619.78 |
Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £619.78. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
10 events, by the system and by people2 Sep
12:56CapturedScanned from the post by Liam and capturedLiam
12:56CapturedScanned from the post by Liam and capturedLiam
2 Sep
12:57ReadRead: supplier, invoice number, dates, 1 line and VATThe system
12:57ReadRead: supplier, invoice number, dates, 1 line and VATThe system
2 Sep
12:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
12:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
2 Sep
12:58CodedCoded to 5500 Equipment hire, cost centre PPM (from the last 11 invoices from this supplier)The system
12:58CodedCoded to 5500 Equipment hire, cost centre PPM (from the last 11 invoices from this supplier)The system
2 Sep
12:58RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
12:58RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
4 Sep
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
7 Sep
15:09ApprovedApproved by Mark EllisonMark
15:09ApprovedApproved by Mark EllisonMark
7 Sep
15:10PostedPosted to QuickBooksThe system
15:10PostedPosted to QuickBooksThe system
25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 1 Oct)Liam
09:12Payment runAdded to payment run PR-SRV-0925 (due 1 Oct)Liam
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedLiamScanned from the post by Liam and captured, Wed 2 Sep 12:56
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5500 Equipment hire, cost centre PPM (from the last 11 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 7 Sep 15:09
- Posted to QuickBooksAutomatic7 Sep 15:10, September 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925
Approval trail
2 Sep 12:58Sent to Mark Ellison (budget holder, Planned maintenance)
4 Sep 09:00Reminder sent to Mark Ellison
7 Sep 15:09Approved by Mark Ellison
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 1 Oct 2026
Terms30 days
Pay toaccount ending 6305
FromFernlea Bank, Services account ending 5528
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-SRV-0925.
Supplier
Supplier page →Quarrymoor Plant Hire
Plant hire · Matlock
ContactSally Sharples
Phone on file01632 960 765
SuppliesServices
Bank detailsending 6305, since 4 Mar 2025
Other invoices from them to Services
23 SepINV-02377Approved£582.84