Supplier invoice · Wrenmoor Holdings Ltd Xero
Alvbeck Catering SI-226124
PaidAP-24607
Dated Fri 18 Sep 2026, received on Sun 20 Sep at 10:05 from the AP mailbox. Due Fri 2 Oct (14 days). Booked in September 2026.
Total
£187.70
net £156.42 + VAT £31.28
Due
2 Oct
today
The document
As the supplier sent it, from the AP mailbox
ACAlvbeck CateringDerby · 01632 960 912
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Board meeting catering429 General expenses · FIN | 1 | £156.42 | £156.42 |
Net£156.42VAT at 20%£31.28Total£187.70
Please pay to account ending 1604. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 7 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Board meeting catering | 1 | £156.42 | £156.42 | 429 General expenses | FIN Group financeholder Martin Hale |
VAT at 20%£31.28Total£187.70
No purchase order
Catering is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Tue 22 Sep at 13:38, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 429 General expenses | £156.42 | |
| 820 VAT | £31.28 | |
| 800 Accounts payable | £187.70 | |
| Total | £187.70 | £187.70 |
Paid in run PR-HLD-0925 (GL-01156, Fri 25 Sep): 5 payments, £3,777.84, of which this invoice £187.70. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
10 events, by the system and by people20 Sep
10:05CapturedCaptured from the AP mailboxThe system
10:05CapturedCaptured from the AP mailboxThe system
20 Sep
10:06ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10:06ReadRead: supplier, invoice number, dates, 1 line and VATThe system
20 Sep
10:06CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:06CheckedChecked: not a duplicate; bank details match the supplier recordThe system
20 Sep
10:07CodedCoded to 429 General expenses, cost centre FIN (from the last 7 invoices from this supplier)The system
10:07CodedCoded to 429 General expenses, cost centre FIN (from the last 7 invoices from this supplier)The system
20 Sep
10:07RoutedSent to Martin Hale (budget holder, Group finance)The system
10:07RoutedSent to Martin Hale (budget holder, Group finance)The system
22 Sep
09:00ReminderReminder sent to Martin HaleThe system
09:00ReminderReminder sent to Martin HaleThe system
22 Sep
13:37ApprovedApproved by Martin HaleMartin
13:37ApprovedApproved by Martin HaleMartin
22 Sep
13:38PostedPosted to XeroThe system
13:38PostedPosted to XeroThe system
25 Sep
09:08Payment runAdded to payment run PR-HLD-0925 (due 2 Oct)Joanne
09:08Payment runAdded to payment run PR-HLD-0925 (due 2 Oct)Joanne
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0925The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Sun 20 Sep 10:05
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic429 General expenses, cost centre FIN (from the last 7 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 22 Sep 13:37
- Posted to XeroAutomatic22 Sep 13:38, September 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-HLD-0925
Approval trail
20 Sep 10:07Sent to Martin Hale (budget holder, Group finance)
22 Sep 09:00Reminder sent to Martin Hale
22 Sep 13:37Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 2 Oct 2026
Terms14 days
Pay toaccount ending 1604
FromFernlea Bank, Holdings account ending 2290
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-HLD-0925.
Supplier
Supplier page →Alvbeck Catering
Catering · Derby
ContactPhil Whitehead
Phone on file01632 960 912
SuppliesHoldings
Bank detailsending 1604, since 29 Jul 2020
Other invoices from them to Holdings
23 SepSI-226172In today’s run£336.64