Supplier invoice · Wrenmoor Services Ltd QuickBooks
Riddmere Refrigeration Tools SI-209162
PaidAP-24046
Dated Mon 6 Jul 2026, received on Mon 6 Jul at 17:20 from the AP mailbox. Due Wed 5 Aug (30 days). Booked in July 2026.
Total
£280.32
net £233.60 + VAT £46.72
Due
5 Aug
58 days ago
The document
As the supplier sent it, from the AP mailbox
RRRiddmere Refrigeration ToolsAlfreton · 01632 960 772
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Refrigeration tools5400 Tools and consumables · PPM | 1 | £233.60 | £233.60 |
Net£233.60VAT at 20%£46.72Total£280.32
Please pay to account ending 5224. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Refrigeration tools | 1 | £233.60 | £233.60 | 5400 Tools and consumables | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£46.72Total£280.32
No purchase order
Refrigeration tools is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 7 Jul at 09:01, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5400 Tools and consumables | £233.60 | |
| 2200 VAT control | £46.72 | |
| 2100 Accounts payable | £280.32 | |
| Total | £280.32 | £280.32 |
Paid in run PR-SRV-0731 (GL-01122, Fri 31 Jul): 14 payments, £13,893.63, of which this invoice £280.32. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people6 Jul
17:20CapturedCaptured from the AP mailboxThe system
17:20CapturedCaptured from the AP mailboxThe system
6 Jul
17:21ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17:21ReadRead: supplier, invoice number, dates, 1 line and VATThe system
6 Jul
17:21CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17:21CheckedChecked: not a duplicate; bank details match the supplier recordThe system
6 Jul
17:22CodedCoded to 5400 Tools and consumables, cost centre PPM (from the last 24 invoices from this supplier)The system
17:22CodedCoded to 5400 Tools and consumables, cost centre PPM (from the last 24 invoices from this supplier)The system
6 Jul
17:22RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
17:22RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
7 Jul
09:00ApprovedApproved by Mark EllisonMark
09:00ApprovedApproved by Mark EllisonMark
7 Jul
09:01PostedPosted to QuickBooksThe system
09:01PostedPosted to QuickBooksThe system
31 Jul
09:12Payment runAdded to payment run PR-SRV-0731 (due 5 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0731 (due 5 Aug)Liam
31 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Mon 6 Jul 17:20
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5400 Tools and consumables, cost centre PPM (from the last 24 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 7 Jul 09:00
- Posted to QuickBooksAutomatic7 Jul 09:01, July 2026
- PaidFernlea BankFri 31 Jul 14:00, run PR-SRV-0731
Approval trail
6 Jul 17:22Sent to Mark Ellison (budget holder, Planned maintenance)
7 Jul 09:00Approved by Mark Ellison
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueWed 5 Aug 2026
Terms30 days
Pay toaccount ending 5224
FromFernlea Bank, Services account ending 5528
Paid Fri 31 Jul at 14:00 by Faster Payment, run PR-SRV-0731.
Supplier
Supplier page →Riddmere Refrigeration Tools
Refrigeration tools · Alfreton
ContactGemma Radford
Phone on file01632 960 772
SuppliesServices
Bank detailsending 5224, since 3 Jun 2023
Other invoices from them to Services
14 SepSI-209177Approved£501.77