Supplier invoice · Wrenmoor Services Ltd QuickBooks
Garthwick Commercials 18714
PaidAP-24146
Dated Fri 17 Jul 2026, received on Mon 20 Jul at 13:48 from the AP mailbox. Due Sun 16 Aug (30 days). Booked in July 2026.
Total
£696.00
net £580.00 + VAT £116.00
Due
16 Aug
47 days ago
The document
As the supplier sent it, from the AP mailbox
GCGarthwick CommercialsBurton upon Trent · 01632 960 289
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Clutch replacement, engineer van no. 85310 Van servicing and repairs · FLT | 1 | £580.00 | £580.00 |
Net£580.00VAT at 20%£116.00Total£696.00
Please pay to account ending 7813. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 20 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Clutch replacement, engineer van no. 8 | 1 | £580.00 | £580.00 | 5310 Van servicing and repairs | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£116.00Total£696.00
No purchase order
Van servicing is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Mon 20 Jul at 16:03, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5310 Van servicing and repairs | £580.00 | |
| 2200 VAT control | £116.00 | |
| 2100 Accounts payable | £696.00 | |
| Total | £696.00 | £696.00 |
Paid in run PR-SRV-0814 (GL-01132, Fri 14 Aug): 18 payments, £61,418.80, of which this invoice £696.00. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people20 Jul
13:48CapturedCaptured from the AP mailboxThe system
13:48CapturedCaptured from the AP mailboxThe system
20 Jul
13:49ReadRead: supplier, invoice number, dates, 1 line and VATThe system
13:49ReadRead: supplier, invoice number, dates, 1 line and VATThe system
20 Jul
13:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
20 Jul
13:50CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 20 invoices from this supplier)The system
13:50CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 20 invoices from this supplier)The system
20 Jul
13:50RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
13:50RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
20 Jul
16:02ApprovedApproved by Chris HaddonChris
16:02ApprovedApproved by Chris HaddonChris
20 Jul
16:03PostedPosted to QuickBooksThe system
16:03PostedPosted to QuickBooksThe system
14 Aug
09:12Payment runAdded to payment run PR-SRV-0814 (due 16 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0814 (due 16 Aug)Liam
14 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Mon 20 Jul 13:48
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5310 Van servicing and repairs, cost centre FLT (from the last 20 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 20 Jul 16:02
- Posted to QuickBooksAutomatic20 Jul 16:03, July 2026
- PaidFernlea BankFri 14 Aug 14:00, run PR-SRV-0814
Approval trail
20 Jul 13:50Sent to Chris Haddon (budget holder, Engineer fleet)
20 Jul 16:02Approved by Chris Haddon
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueSun 16 Aug 2026
Terms30 days
Pay toaccount ending 7813
FromFernlea Bank, Services account ending 5528
Paid Fri 14 Aug at 14:00 by Faster Payment, run PR-SRV-0814.
Supplier
Supplier page →Garthwick Commercials
Van servicing · Burton upon Trent
ContactDarren Jowett
Phone on file01632 960 289
SuppliesTrading, Services
Bank detailsending 7813, since 28 Jul 2025
Other invoices from them to Services
17 Sep18835Approved£1,257.6010 Sep18815Approved£1,233.6017 Aug18798Paid£1,196.4014 Aug18781Paid£1,116.0028 Jul18761Paid£1,160.40