Supplier invoice · Wrenmoor Services Ltd QuickBooks
Garthwick Commercials 18798
PaidAP-24371
Dated Mon 17 Aug 2026, received on Wed 19 Aug at 11:56 from the AP mailbox. Due Wed 16 Sep (30 days). Booked in August 2026.
Total
£1,196.40
net £997.00 + VAT £199.40
Due
16 Sep
16 days ago
The document
As the supplier sent it, from the AP mailbox
GCGarthwick CommercialsBurton upon Trent · 01632 960 289
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Service and MOT, engineer van no. 135310 Van servicing and repairs · FLT | 1 | £997.00 | £997.00 |
Net£997.00VAT at 20%£199.40Total£1,196.40
Please pay to account ending 7813. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 8 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Service and MOT, engineer van no. 13 | 1 | £997.00 | £997.00 | 5310 Van servicing and repairs | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£199.40Total£1,196.40
No purchase order
Van servicing is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Thu 20 Aug at 16:19, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5310 Van servicing and repairs | £997.00 | |
| 2200 VAT control | £199.40 | |
| 2100 Accounts payable | £1,196.40 | |
| Total | £1,196.40 | £1,196.40 |
Paid in run PR-SRV-0911 (GL-01149, Fri 11 Sep): 22 payments, £69,467.64, of which this invoice £1,196.40. The run debited 2140 Intercompany: Wrenmoor Trading Ltd, 2100 Accounts payable, 2130 Intercompany: Wrenmoor Holdings Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people19 Aug
11:56CapturedCaptured from the AP mailboxThe system
11:56CapturedCaptured from the AP mailboxThe system
19 Aug
11:57ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11:57ReadRead: supplier, invoice number, dates, 1 line and VATThe system
19 Aug
11:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
19 Aug
11:58CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 8 invoices from this supplier)The system
11:58CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 8 invoices from this supplier)The system
19 Aug
11:58RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
11:58RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
20 Aug
14:13ApprovedApproved by Chris HaddonChris
14:13ApprovedApproved by Chris HaddonChris
20 Aug
14:14RoutedSent to Claire Ashworth (group fd)The system
14:14RoutedSent to Claire Ashworth (group fd)The system
20 Aug
16:18ApprovedApproved by Claire AshworthClaire
16:18ApprovedApproved by Claire AshworthClaire
20 Aug
16:19PostedPosted to QuickBooksThe system
16:19PostedPosted to QuickBooksThe system
11 Sep
09:12Payment runAdded to payment run PR-SRV-0911 (due 16 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0911 (due 16 Sep)Liam
11 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0911The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0911The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Wed 19 Aug 11:56
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5310 Van servicing and repairs, cost centre FLT (from the last 8 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 20 Aug 14:13
- Group FDClaire AshworthApproved by Claire Ashworth, 20 Aug 16:18
- Posted to QuickBooksAutomatic20 Aug 16:19, August 2026
- PaidFernlea BankFri 11 Sep 14:00, run PR-SRV-0911
Approval trail
19 Aug 11:58Sent to Chris Haddon (budget holder, Engineer fleet)
20 Aug 14:13Approved by Chris Haddon
20 Aug 14:14Sent to Claire Ashworth (group fd)
20 Aug 16:18Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueWed 16 Sep 2026
Terms30 days
Pay toaccount ending 7813
FromFernlea Bank, Services account ending 5528
Paid Fri 11 Sep at 14:00 by Faster Payment, run PR-SRV-0911.
Supplier
Supplier page →Garthwick Commercials
Van servicing · Burton upon Trent
ContactDarren Jowett
Phone on file01632 960 289
SuppliesTrading, Services
Bank detailsending 7813, since 28 Jul 2025
Other invoices from them to Services
17 Sep18835Approved£1,257.6010 Sep18815Approved£1,233.6014 Aug18781Paid£1,116.0028 Jul18761Paid£1,160.4024 Jul18750Paid£1,534.80