Supplier invoice · Wrenmoor Holdings Ltd Xero
Watchmere Security Ltd INV-03393
PaidAP-24224
Dated Sat 1 Aug 2026, received on Sat 1 Aug at 05:57 from the AP mailbox. Due Mon 31 Aug (30 days). Booked in August 2026.
Total
£768.00
net £640.00 + VAT £128.00
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the AP mailbox
WSWatchmere Security LtdNottingham · 0115 496 0555
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Alarm monitoring and key holding, August 2026425 Security · BLD | 1 | £640.00 | £640.00 |
Net£640.00VAT at 20%£128.00Total£768.00
Please pay to account ending 2735. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 7 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Alarm monitoring and key holding, August 2026 | 1 | £640.00 | £640.00 | 425 Security | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£128.00Total£768.00
No purchase order
Security is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Mon 3 Aug at 11:37, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 425 Security | £640.00 | |
| 820 VAT | £128.00 | |
| 800 Accounts payable | £768.00 | |
| Total | £768.00 | £768.00 |
Paid in run PR-HLD-0828 (GL-01138, Fri 28 Aug): 3 payments, £927.51, of which this invoice £768.00. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
9 events, by the system and by people1 Aug
05:57CapturedCaptured from the AP mailboxThe system
05:57CapturedCaptured from the AP mailboxThe system
1 Aug
05:58ReadRead: supplier, invoice number, dates, 1 line and VATThe system
05:58ReadRead: supplier, invoice number, dates, 1 line and VATThe system
1 Aug
05:58CheckedChecked: not a duplicate; bank details match the supplier recordThe system
05:58CheckedChecked: not a duplicate; bank details match the supplier recordThe system
1 Aug
05:59CodedCoded to 425 Security, cost centre BLD (from the last 7 invoices from this supplier)The system
05:59CodedCoded to 425 Security, cost centre BLD (from the last 7 invoices from this supplier)The system
1 Aug
05:59RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
05:59RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
3 Aug
11:36ApprovedApproved by Martin HaleMartin
11:36ApprovedApproved by Martin HaleMartin
3 Aug
11:37PostedPosted to XeroThe system
11:37PostedPosted to XeroThe system
28 Aug
09:08Payment runAdded to payment run PR-HLD-0828 (due 31 Aug)Joanne
09:08Payment runAdded to payment run PR-HLD-0828 (due 31 Aug)Joanne
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0828The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Sat 1 Aug 05:57
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic425 Security, cost centre BLD (from the last 7 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 3 Aug 11:36
- Posted to XeroAutomatic3 Aug 11:37, August 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-HLD-0828
Approval trail
1 Aug 05:59Sent to Martin Hale (budget holder, Wrenmoor House)
3 Aug 11:36Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 31 Aug 2026
Terms30 days
Pay toaccount ending 2735
FromFernlea Bank, Holdings account ending 2290
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-HLD-0828.
Supplier
Supplier page →Watchmere Security Ltd
Security · Nottingham
ContactRichard Crossley
Phone on file0115 496 0555
SuppliesHoldings
Bank detailsending 2735, since 24 Mar 2023
Other invoices from them to Holdings
1 OctINV-03418Awaiting approval£768.001 SepINV-03402Paid£768.001 JulINV-03387Paid£768.00