Supplier invoice · Wrenmoor Holdings Ltd Xero
Watchmere Security Ltd INV-03418
Awaiting approvalAP-24674
Dated Thu 1 Oct 2026, received yesterday at 13:25 from the AP mailbox. Due Sat 31 Oct (30 days). Booked in October 2026.
Total
£768.00
net £640.00 + VAT £128.00
Due
31 Oct
in 29 days
The document
As the supplier sent it, from the AP mailbox
WSWatchmere Security LtdNottingham · 0115 496 0555
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Alarm monitoring and key holding, October 2026425 Security · BLD | 1 | £640.00 | £640.00 |
Net£640.00VAT at 20%£128.00Total£768.00
Please pay to account ending 2735. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 10 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Alarm monitoring and key holding, October 2026 | 1 | £640.00 | £640.00 | 425 Security | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£128.00Total£768.00
No purchase order
Security is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Nothing is in Xero yet. On approval these lines post to October 2026.
| Account | Debit | Credit |
|---|---|---|
| 425 Security | £640.00 | |
| 820 VAT | £128.00 | |
| 800 Accounts payable | £768.00 | |
| Total | £768.00 | £768.00 |
Audit log
5 events, by the system and by peopleYesterday
13:25CapturedCaptured from the AP mailboxThe system
13:25CapturedCaptured from the AP mailboxThe system
Yesterday
13:26ReadRead: supplier, invoice number, dates, 1 line and VATThe system
13:26ReadRead: supplier, invoice number, dates, 1 line and VATThe system
Yesterday
13:26CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13:26CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Yesterday
13:27CodedCoded to 425 Security, cost centre BLD (from the last 10 invoices from this supplier)The system
13:27CodedCoded to 425 Security, cost centre BLD (from the last 10 invoices from this supplier)The system
Yesterday
13:27RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
13:27RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, yesterday 13:25
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic425 Security, cost centre BLD (from the last 10 invoices from this supplier)
- Budget holderMartin HaleWith Martin Hale 1 day (1 working)
- Posted to XeroAutomaticWhen approved: October 2026
Approval trail
Yesterday 13:27Sent to Martin Hale (budget holder, Wrenmoor House)
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueSat 31 Oct 2026
Terms30 days
Pay toaccount ending 2735
FromFernlea Bank, Holdings account ending 2290
Not approved yet, so it cannot go in a payment run.
Supplier
Supplier page →Watchmere Security Ltd
Security · Nottingham
ContactRichard Crossley
Phone on file0115 496 0555
SuppliesHoldings
Bank detailsending 2735, since 24 Mar 2023
Other invoices from them to Holdings
1 SepINV-03402Paid£768.001 AugINV-03393Paid£768.001 JulINV-03387Paid£768.00