Supplier invoice · Wrenmoor Services Ltd QuickBooks
Garthwick Commercials 18750
PaidAP-24189
Dated Fri 24 Jul 2026, received on Sun 26 Jul at 15:14 from the AP mailbox. Due Sun 23 Aug (30 days). Booked in July 2026.
Total
£1,534.80
net £1,279.00 + VAT £255.80
Due
23 Aug
40 days ago
The document
As the supplier sent it, from the AP mailbox
GCGarthwick CommercialsBurton upon Trent · 01632 960 289
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Brakes and tyres, engineer van no. 75310 Van servicing and repairs · FLT | 1 | £1,279.00 | £1,279.00 |
Net£1,279.00VAT at 20%£255.80Total£1,534.80
Please pay to account ending 7813. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 15 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Brakes and tyres, engineer van no. 7 | 1 | £1,279.00 | £1,279.00 | 5310 Van servicing and repairs | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£255.80Total£1,534.80
No purchase order
Van servicing is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 28 Jul at 10:51, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5310 Van servicing and repairs | £1,279.00 | |
| 2200 VAT control | £255.80 | |
| 2100 Accounts payable | £1,534.80 | |
| Total | £1,534.80 | £1,534.80 |
Paid in run PR-SRV-0821 (GL-01136, Fri 21 Aug): 15 payments, £18,090.92, of which this invoice £1,534.80. The run debited 2140 Intercompany: Wrenmoor Trading Ltd, 2100 Accounts payable and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people26 Jul
15:14CapturedCaptured from the AP mailboxThe system
15:14CapturedCaptured from the AP mailboxThe system
26 Jul
15:15ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15:15ReadRead: supplier, invoice number, dates, 1 line and VATThe system
26 Jul
15:15CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:15CheckedChecked: not a duplicate; bank details match the supplier recordThe system
26 Jul
15:16CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 15 invoices from this supplier)The system
15:16CodedCoded to 5310 Van servicing and repairs, cost centre FLT (from the last 15 invoices from this supplier)The system
26 Jul
15:16RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
15:16RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
27 Jul
10:15ApprovedApproved by Chris HaddonChris
10:15ApprovedApproved by Chris HaddonChris
27 Jul
10:16RoutedSent to Claire Ashworth (group fd)The system
10:16RoutedSent to Claire Ashworth (group fd)The system
28 Jul
10:50ApprovedApproved by Claire AshworthClaire
10:50ApprovedApproved by Claire AshworthClaire
28 Jul
10:51PostedPosted to QuickBooksThe system
10:51PostedPosted to QuickBooksThe system
21 Aug
09:12Payment runAdded to payment run PR-SRV-0821 (due 23 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0821 (due 23 Aug)Liam
21 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0821The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0821The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Sun 26 Jul 15:14
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5310 Van servicing and repairs, cost centre FLT (from the last 15 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 27 Jul 10:15
- Group FDClaire AshworthApproved by Claire Ashworth, 28 Jul 10:50
- Posted to QuickBooksAutomatic28 Jul 10:51, July 2026
- PaidFernlea BankFri 21 Aug 14:00, run PR-SRV-0821
Approval trail
26 Jul 15:16Sent to Chris Haddon (budget holder, Engineer fleet)
27 Jul 10:15Approved by Chris Haddon
27 Jul 10:16Sent to Claire Ashworth (group fd)
28 Jul 10:50Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueSun 23 Aug 2026
Terms30 days
Pay toaccount ending 7813
FromFernlea Bank, Services account ending 5528
Paid Fri 21 Aug at 14:00 by Faster Payment, run PR-SRV-0821.
Supplier
Supplier page →Garthwick Commercials
Van servicing · Burton upon Trent
ContactDarren Jowett
Phone on file01632 960 289
SuppliesTrading, Services
Bank detailsending 7813, since 28 Jul 2025
Other invoices from them to Services
17 Sep18835Approved£1,257.6010 Sep18815Approved£1,233.6017 Aug18798Paid£1,196.4014 Aug18781Paid£1,116.0028 Jul18761Paid£1,160.40