Supplier invoice · Wrenmoor Holdings Ltd Xero
Springholt Coolers Ltd 15821
ApprovedAP-24566
Dated Tue 15 Sep 2026, received on Tue 15 Sep at 06:54 from the AP mailbox. Due Thu 15 Oct (30 days). Booked in September 2026.
Total
£168.00
net £140.00 + VAT £28.00
Due
15 Oct
in 13 days
The document
As the supplier sent it, from the AP mailbox
SCSpringholt Coolers LtdLeicester · 0116 496 0569
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Water cooler rental and bottles, September 2026429 General expenses · BLD | 1 | £140.00 | £140.00 |
Net£140.00VAT at 20%£28.00Total£168.00
Please pay to account ending 9573. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 20 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Water cooler rental and bottles, September 2026 | 1 | £140.00 | £140.00 | 429 General expenses | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£28.00Total£168.00
No purchase order
Water coolers is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Thu 17 Sep at 10:20, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 429 General expenses | £140.00 | |
| 820 VAT | £28.00 | |
| 800 Accounts payable | £168.00 | |
| Total | £168.00 | £168.00 |
Audit log
8 events, by the system and by people15 Sep
06:54CapturedCaptured from the AP mailboxThe system
06:54CapturedCaptured from the AP mailboxThe system
15 Sep
06:55ReadRead: supplier, invoice number, dates, 1 line and VATThe system
06:55ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15 Sep
06:55CheckedChecked: not a duplicate; bank details match the supplier recordThe system
06:55CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15 Sep
06:56CodedCoded to 429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)The system
06:56CodedCoded to 429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)The system
15 Sep
06:56RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
06:56RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
17 Sep
09:00ReminderReminder sent to Martin HaleThe system
09:00ReminderReminder sent to Martin HaleThe system
17 Sep
10:19ApprovedApproved by Martin HaleMartin
10:19ApprovedApproved by Martin HaleMartin
17 Sep
10:20PostedPosted to XeroThe system
10:20PostedPosted to XeroThe system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Tue 15 Sep 06:54
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic429 General expenses, cost centre BLD (from the last 20 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 17 Sep 10:19
- Posted to XeroAutomatic17 Sep 10:20, September 2026
Approval trail
15 Sep 06:56Sent to Martin Hale (budget holder, Wrenmoor House)
17 Sep 09:00Reminder sent to Martin Hale
17 Sep 10:19Approved by Martin Hale
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueThu 15 Oct 2026
Terms30 days
Pay toaccount ending 9573
FromFernlea Bank, Holdings account ending 2290
Approved and posted. It joins the Friday payment run before Thu 15 Oct.
Supplier
Supplier page →Springholt Coolers Ltd
Water coolers · Leicester
ContactJoanne Whitehead
Phone on file0116 496 0569
SuppliesHoldings
Bank detailsending 9573, since 9 Nov 2023
Other invoices from them to Holdings
2 Oct15829Captured£168.0015 Aug15805Paid£168.0015 Jul15791Paid£168.00