Supplier invoice · Wrenmoor Services Ltd QuickBooks
Vexmoor Rope Access Ltd VRA-6789
Awaiting approvalholds the September cut-offAP-24633
Dated Tue 22 Sep 2026, received on Thu 24 Sep at 09:14 from the AP mailbox. Due Tue 6 Oct (14 days). Booked in September 2026.
Total
£2,880.00
net £2,400.00 + VAT £480.00
Due
6 Oct
in 4 days
September invoice still waiting
It holds the Services AP cut-off on working day 2 of the close. Escalated to you after 5 working days with Mark Ellison. Approving it posts it to QuickBooks for September.
Services AP cut-off task →The document
As the supplier sent it, from the AP mailbox
VRVexmoor Rope Access LtdSheffield · 0114 496 0436
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| High-level extract duct cleaning, Sandholme Leisure Centre: 2 operatives, 2 days5100 Subcontractors · PPM | 1 | £1,920.00 | £1,920.00 |
| Rope access equipment and consumables5100 Subcontractors · PPM | 1 | £480.00 | £480.00 |
Net£2,400.00VAT at 20%£480.00Total£2,880.00
Please pay to account ending 3112. Terms: 14 days.
Lines and coding
2 lines, coding suggested from the last 22 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| High-level extract duct cleaning, Sandholme Leisure Centre: 2 operatives, 2 days | 1 | £1,920.00 | £1,920.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
| Rope access equipment and consumables | 1 | £480.00 | £480.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£480.00Total£2,880.00
No purchase order
High-level duct cleaning is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Nothing is in QuickBooks yet. On approval these lines post to September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £2,400.00 | |
| 2200 VAT control | £480.00 | |
| 2100 Accounts payable | £2,880.00 | |
| Total | £2,880.00 | £2,880.00 |
Audit log
8 events, by the system and by people24 Sep
09:14CapturedCaptured from the AP mailboxThe system
09:14CapturedCaptured from the AP mailboxThe system
24 Sep
09:15ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
09:15ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
24 Sep
09:15CheckedChecked: not a duplicate; bank details match the supplier recordThe system
09:15CheckedChecked: not a duplicate; bank details match the supplier recordThe system
24 Sep
09:16CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 22 invoices from this supplier)The system
09:16CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 22 invoices from this supplier)The system
24 Sep
09:16RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
09:16RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
Mon 28 Sep
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
Wed 30 Sep
09:00ReminderSecond reminder sent to Mark EllisonThe system
09:00ReminderSecond reminder sent to Mark EllisonThe system
Yesterday
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Thu 24 Sep 09:14
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 22 invoices from this supplier)
- Budget holderMark EllisonWith Mark Ellison 8 days (6 working), 2 reminders sent, escalated to you
- Group FD (you)Claire AshworthAfter Mark
- Posted to QuickBooksAutomaticWhen approved: September 2026
Approval trail
24 Sep 09:16Sent to Mark Ellison (budget holder, Planned maintenance)
Mon 28 Sep 09:00Reminder sent to Mark Ellison
Wed 30 Sep 09:00Second reminder sent to Mark Ellison
Yesterday 09:00Escalated to Claire Ashworth (Group FD): waiting 5 working days
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueTue 6 Oct 2026
Terms14 days
Pay toaccount ending 3112
FromFernlea Bank, Services account ending 5528
Not approved yet, so it was left out of today's PR-SRV-1002: not approved yet: waiting for mark ellison.
Supplier
Supplier page →Vexmoor Rope Access Ltd
High-level duct cleaning · Sheffield
ContactTracey Marsden
Phone on file0114 496 0436
SuppliesServices
Bank detailsending 3112, since 7 Jan 2025