Supplier invoice · Wrenmoor Services Ltd QuickBooks
Sallowby Water Hygiene Ltd INV-05126
Awaiting approvalholds the September cut-offAP-24644
Dated Fri 25 Sep 2026, received on Sat 26 Sep at 09:12 from the AP mailbox. Due Fri 9 Oct (14 days). Booked in September 2026.
Total
£648.00
net £540.00 + VAT £108.00
Due
9 Oct
in 7 days
September invoice still waiting
It holds the Services AP cut-off on working day 2 of the close. Escalated to you after 5 working days with Mark Ellison. Approving it posts it to QuickBooks for September.
Services AP cut-off task →The document
As the supplier sent it, from the AP mailbox
SWSallowby Water Hygiene LtdBuxton · 01632 960 450
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Legionella sampling and certificates, Beechcroft Care Home5100 Subcontractors · PPM | 1 | £540.00 | £540.00 |
Net£540.00VAT at 20%£108.00Total£648.00
Please pay to account ending 9950. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 13 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Legionella sampling and certificates, Beechcroft Care Home | 1 | £540.00 | £540.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£108.00Total£648.00
No purchase order
Water hygiene testing is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Nothing is in QuickBooks yet. On approval these lines post to September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £540.00 | |
| 2200 VAT control | £108.00 | |
| 2100 Accounts payable | £648.00 | |
| Total | £648.00 | £648.00 |
Audit log
8 events, by the system and by peopleSat 26 Sep
09:12CapturedCaptured from the AP mailboxThe system
09:12CapturedCaptured from the AP mailboxThe system
Sat 26 Sep
09:13ReadRead: supplier, invoice number, dates, 1 line and VATThe system
09:13ReadRead: supplier, invoice number, dates, 1 line and VATThe system
Sat 26 Sep
09:13CheckedChecked: not a duplicate; bank details match the supplier recordThe system
09:13CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Sat 26 Sep
09:14CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 13 invoices from this supplier)The system
09:14CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 13 invoices from this supplier)The system
Sat 26 Sep
09:14RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
09:14RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
Tue 29 Sep
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
Yesterday
09:00ReminderSecond reminder sent to Mark EllisonThe system
09:00ReminderSecond reminder sent to Mark EllisonThe system
Today
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Sat 26 Sep 09:12
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 13 invoices from this supplier)
- Budget holderMark EllisonWith Mark Ellison 6 days (5 working), 2 reminders sent, escalated to you
- Posted to QuickBooksAutomaticWhen approved: September 2026
Approval trail
Sat 26 Sep 09:14Sent to Mark Ellison (budget holder, Planned maintenance)
Tue 29 Sep 09:00Reminder sent to Mark Ellison
Yesterday 09:00Second reminder sent to Mark Ellison
Today 09:00Escalated to Claire Ashworth (Group FD): waiting 5 working days
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 9 Oct 2026
Terms14 days
Pay toaccount ending 9950
FromFernlea Bank, Services account ending 5528
Not approved yet, so it was left out of today's PR-SRV-1002: not approved yet: waiting for mark ellison.
Supplier
Supplier page →Sallowby Water Hygiene Ltd
Water hygiene testing · Buxton
ContactLouise Whitehead
Phone on file01632 960 450
SuppliesServices
Bank detailsending 9950, since 9 Jul 2020