Supplier invoice · Wrenmoor Services Ltd QuickBooks
Sallowby Water Hygiene Ltd INV-05106
PaidAP-24014
Dated Wed 1 Jul 2026, received on Thu 2 Jul at 08:42 from the AP mailbox. Due Wed 15 Jul (14 days). Booked in July 2026.
Total
£1,646.40
net £1,372.00 + VAT £274.40
Due
15 Jul
79 days ago
The document
As the supplier sent it, from the AP mailbox
SWSallowby Water Hygiene LtdBuxton · 01632 960 450
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Legionella sampling and certificates, Sandholme Leisure Centre5100 Subcontractors · PPM | 1 | £906.00 | £906.00 |
| Parts and materials5100 Subcontractors · PPM | 1 | £466.00 | £466.00 |
Net£1,372.00VAT at 20%£274.40Total£1,646.40
Please pay to account ending 9950. Terms: 14 days.
Lines and coding
2 lines, coding suggested from the last 27 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Legionella sampling and certificates, Sandholme Leisure Centre | 1 | £906.00 | £906.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
| Parts and materials | 1 | £466.00 | £466.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£274.40Total£1,646.40
No purchase order
Water hygiene testing is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 8 Jul at 14:36, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £1,372.00 | |
| 2200 VAT control | £274.40 | |
| 2100 Accounts payable | £1,646.40 | |
| Total | £1,646.40 | £1,646.40 |
Paid in run PR-SRV-0710 (GL-01110, Fri 10 Jul): 8 payments, £57,275.90, of which this invoice £1,646.40. The run debited 2100 Accounts payable, 2130 Intercompany: Wrenmoor Holdings Ltd and credited 1200 Fernlea Bank current account.
Audit log
12 events, by the system and by people2 Jul
08:42CapturedCaptured from the AP mailboxThe system
08:42CapturedCaptured from the AP mailboxThe system
2 Jul
08:43ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
08:43ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
2 Jul
08:43CheckedChecked: not a duplicate; bank details match the supplier recordThe system
08:43CheckedChecked: not a duplicate; bank details match the supplier recordThe system
2 Jul
08:44CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 27 invoices from this supplier)The system
08:44CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 27 invoices from this supplier)The system
2 Jul
08:44RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
08:44RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
6 Jul
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
7 Jul
14:57ApprovedApproved by Mark EllisonMark
14:57ApprovedApproved by Mark EllisonMark
7 Jul
14:58RoutedSent to Claire Ashworth (group fd)The system
14:58RoutedSent to Claire Ashworth (group fd)The system
8 Jul
14:35ApprovedApproved by Claire AshworthClaire
14:35ApprovedApproved by Claire AshworthClaire
8 Jul
14:36PostedPosted to QuickBooksThe system
14:36PostedPosted to QuickBooksThe system
10 Jul
09:12Payment runAdded to payment run PR-SRV-0710 (due 15 Jul)Liam
09:12Payment runAdded to payment run PR-SRV-0710 (due 15 Jul)Liam
10 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0710The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0710The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Thu 2 Jul 08:42
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 27 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 7 Jul 14:57
- Group FDClaire AshworthApproved by Claire Ashworth, 8 Jul 14:35
- Posted to QuickBooksAutomatic8 Jul 14:36, July 2026
- PaidFernlea BankFri 10 Jul 14:00, run PR-SRV-0710
Approval trail
2 Jul 08:44Sent to Mark Ellison (budget holder, Planned maintenance)
6 Jul 09:00Reminder sent to Mark Ellison
7 Jul 14:57Approved by Mark Ellison
7 Jul 14:58Sent to Claire Ashworth (group fd)
8 Jul 14:35Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueWed 15 Jul 2026
Terms14 days
Pay toaccount ending 9950
FromFernlea Bank, Services account ending 5528
Paid Fri 10 Jul at 14:00 by Faster Payment, run PR-SRV-0710.
Supplier
Supplier page →Sallowby Water Hygiene Ltd
Water hygiene testing · Buxton
ContactLouise Whitehead
Phone on file01632 960 450
SuppliesServices
Bank detailsending 9950, since 9 Jul 2020
Other invoices from them to Services
25 SepINV-05126Awaiting approval£648.0020 AugINV-05115Paid£2,068.80