Supplier invoice · Wrenmoor Services Ltd QuickBooks
Brightwater IT Support Ltd BIS-1921
Awaiting approvalAP-24667
Dated Thu 1 Oct 2026, received yesterday at 13:05 from the AP mailbox. Due Thu 15 Oct (14 days). Booked in October 2026.
Total
£1,320.00
net £1,100.00 + VAT £220.00
Due
15 Oct
in 13 days
The document
As the supplier sent it, from the AP mailbox
BIBrightwater IT Support LtdDerby · 01632 960 331
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Managed IT support, October 20266300 Software and IT support · OFF | 1 | £1,100.00 | £1,100.00 |
Net£1,100.00VAT at 20%£220.00Total£1,320.00
Please pay to account ending 1327. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Managed IT support, October 2026 | 1 | £1,100.00 | £1,100.00 | 6300 Software and IT support | OFF Office and contractsholder Dawn Fletcher |
VAT at 20%£220.00Total£1,320.00
No purchase order
IT support is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Nothing is in QuickBooks yet. On approval these lines post to October 2026.
| Account | Debit | Credit |
|---|---|---|
| 6300 Software and IT support | £1,100.00 | |
| 2200 VAT control | £220.00 | |
| 2100 Accounts payable | £1,320.00 | |
| Total | £1,320.00 | £1,320.00 |
Audit log
5 events, by the system and by peopleYesterday
13:05CapturedCaptured from the AP mailboxThe system
13:05CapturedCaptured from the AP mailboxThe system
Yesterday
13:06ReadRead: supplier, invoice number, dates, 1 line and VATThe system
13:06ReadRead: supplier, invoice number, dates, 1 line and VATThe system
Yesterday
13:06CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13:06CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Yesterday
13:07CodedCoded to 6300 Software and IT support, cost centre OFF (from the last 24 invoices from this supplier)The system
13:07CodedCoded to 6300 Software and IT support, cost centre OFF (from the last 24 invoices from this supplier)The system
Yesterday
13:07RoutedSent to Dawn Fletcher (budget holder, Office and contracts)The system
13:07RoutedSent to Dawn Fletcher (budget holder, Office and contracts)The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, yesterday 13:05
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic6300 Software and IT support, cost centre OFF (from the last 24 invoices from this supplier)
- Budget holderDawn FletcherWith Dawn Fletcher 1 day (1 working)
- Group FD (you)Claire AshworthAfter Dawn
- Posted to QuickBooksAutomaticWhen approved: October 2026
Approval trail
Yesterday 13:07Sent to Dawn Fletcher (budget holder, Office and contracts)
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueThu 15 Oct 2026
Terms14 days
Pay toaccount ending 1327
FromFernlea Bank, Services account ending 5528
Not approved yet, so it cannot go in a payment run.
Supplier
Supplier page →Brightwater IT Support Ltd
IT support · Derby
ContactDebbie Mellor
Phone on file01632 960 331
SuppliesTrading, Services, Holdings
Bank detailsending 1327, since 6 Apr 2025
Other invoices from them to Services
1 SepBIS-1896Paid£1,320.001 AugBIS-1854Paid£1,320.001 JulBIS-1828Paid£1,320.00