Supplier invoice · Wrenmoor Services Ltd QuickBooks
Wrenmoor Trading Ltd WT-208358
Awaiting approvalintercompanyholds the September cut-offAP-24684
Dated Wed 30 Sep 2026, received today at 07:12 through the intercompany link. Due Fri 30 Oct (30 days). Booked in September 2026.
Total
£1,368.58
net £1,140.48 + VAT £228.10
Due
30 Oct
in 28 days
Why the group does not tie
Trading booked WT-208358 to Sage on Wed 30 Sep (£1,368.58 owed by Services). Services has not booked it yet, so Trading and Services are £1,368.58 apart on the current account and £1,140.48 on parts. Approving it books it in QuickBooks for September: the pair agrees and the consolidation ties.
Trading and Services now agree
Booked in QuickBooks for September: £1,368.58 on 2140 Intercompany: Wrenmoor Trading Ltd, matching Trading's 1110 in Sage. Every intercompany pair agrees and the group consolidation ties.
The document
As Trading sent it, through the intercompany link
WTWrenmoor Trading LtdWrenmoor House, Calvert Way, Derby DE24 · 01632 960 418VAT reg. GB 318 4502 61
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Job SJ-41907, Mapleton Court Care Home: Condensate pump 230V5010 Parts: Wrenmoor Trading Ltd · REA | 6 | £81.95 | £491.70 |
| Job SJ-41907, Mapleton Court Care Home: Pump isolating valves, pair5010 Parts: Wrenmoor Trading Ltd · REA | 6 | £20.79 | £124.74 |
| Job SJ-41912, Larkfield Primary School: EC fan motor 450mm5010 Parts: Wrenmoor Trading Ltd · PPM | 1 | £343.20 | £343.20 |
| Job SJ-41915, Hollins Park Offices: Programmable room thermostat5010 Parts: Wrenmoor Trading Ltd · PPM | 3 | £60.28 | £180.84 |
Net£1,140.48VAT at 20%£228.10Total£1,368.58
Settled through the intercompany account. Terms: 30 days.
Lines and coding
4 lines, coding suggested from the last 20 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Job SJ-41907, Mapleton Court Care Home: Condensate pump 230V | 6 | £81.95 | £491.70 | 5010 Parts: Wrenmoor Trading Ltd | REA Reactive repairsholder Mark Ellison |
| Job SJ-41907, Mapleton Court Care Home: Pump isolating valves, pair | 6 | £20.79 | £124.74 | 5010 Parts: Wrenmoor Trading Ltd | REA Reactive repairsholder Mark Ellison |
| Job SJ-41912, Larkfield Primary School: EC fan motor 450mm | 1 | £343.20 | £343.20 | 5010 Parts: Wrenmoor Trading Ltd | PPM Planned maintenanceholder Mark Ellison |
| Job SJ-41915, Hollins Park Offices: Programmable room thermostat | 3 | £60.28 | £180.84 | 5010 Parts: Wrenmoor Trading Ltd | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£228.10Total£1,368.58
Intercompany: both sides
Wrenmoor Trading Ltd sold, Wrenmoor Services Ltd bought. Each books its own side.
Trading (Sage): the saleBooked Wed 30 SepSage invoice WT-208358 to Wrenmoor Services Ltd£1,368.58
Services (QuickBooks): the purchaseNot booked yetWaiting for approval; books on approval£0.00
Difference today£1,368.58current account; £1,140.48 on parts
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Nothing is in QuickBooks yet. On approval these lines post to September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5010 Parts: Wrenmoor Trading Ltd | £1,140.48 | |
| 2200 VAT control | £228.10 | |
| 2140 Intercompany: Wrenmoor Trading Ltd | £1,368.58 | |
| Total | £1,368.58 | £1,368.58 |
The other side, in Trading's Sage ledger (GL-01094, Wed 30 Sep):
| Account | Debit | Credit |
|---|---|---|
| 1110 Intercompany: Wrenmoor Services Ltd | £1,368.58 | |
| 4010 Sales: Wrenmoor Services Ltd | £1,140.48 | |
| 2200 Sales tax control account | £228.10 |
Audit log
5 events, by the system and by peopleToday
07:12CapturedReceived from Wrenmoor Trading Ltd through the intercompany linkThe system
07:12CapturedReceived from Wrenmoor Trading Ltd through the intercompany linkThe system
Today
07:13ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
07:13ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
Today
07:13CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:13CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Today
07:14CodedCoded to 5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 20 invoices from this supplier)The system
07:14CodedCoded to 5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 20 invoices from this supplier)The system
Today
07:14RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
07:14RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticReceived from Wrenmoor Trading Ltd through the intercompany link, today 07:12
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 20 invoices from this supplier)
- Budget holderMark EllisonWith Mark Ellison since 07:14 today
- Group FD (you)Claire AshworthAfter Mark
- Posted to QuickBooksAutomaticWhen approved: September 2026
Approval trail
Today 07:14Sent to Mark Ellison (budget holder, Reactive repairs)
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueFri 30 Oct 2026
Terms30 days
FromFernlea Bank, Services account ending 5528
Not approved yet, so it cannot go in a payment run.
Supplier
Supplier page →Wrenmoor Trading Ltd
Intercompany · Derby
ContactKate Rowley
Phone on file01632 960 418
SuppliesServices