Supplier invoice · Wrenmoor Services Ltd QuickBooks
Lorbeck Water Hygiene Ltd 2026/4170
Approved, payment heldbank details changedAP-24657
Dated Mon 28 Sep 2026, received on Tue 29 Sep at 08:56 from the AP mailbox. Due Mon 5 Oct (7 days). Booked in September 2026.
Total
£3,264.00
net £2,720.00 + VAT £544.00
Due
5 Oct
in 3 days
Payment held: bank details changed by email
Bank details changed by email on 29 Sep. Held until confirmed by a call to the number on file. The invoice asks us to pay account ending 7740; the supplier record says 3318. Not applied. Every payment to Lorbeck is held until someone confirms the change by calling the number on file.
Lorbeck Water Hygiene Ltd: bank change control →The document
As the supplier sent it, from the AP mailbox
LWLorbeck Water Hygiene LtdNottingham · 0115 496 0443
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Quarterly legionella risk assessments, 4 care homes5100 Subcontractors · PPM | 1 | £2,240.00 | £2,240.00 |
| Water sampling and laboratory fees5100 Subcontractors · PPM | 1 | £480.00 | £480.00 |
Net£2,720.00VAT at 20%£544.00Total£3,264.00
Please pay to account ending 7740. Terms: 7 days.Not the account on file (ending 3318)
Lines and coding
2 lines, coding suggested from the last 17 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Quarterly legionella risk assessments, 4 care homes | 1 | £2,240.00 | £2,240.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
| Water sampling and laboratory fees | 1 | £480.00 | £480.00 | 5100 Subcontractors | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£544.00Total£3,264.00
No purchase order
Water hygiene testing is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 29 Sep at 15:11, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £2,720.00 | |
| 2200 VAT control | £544.00 | |
| 2100 Accounts payable | £3,264.00 | |
| Total | £3,264.00 | £3,264.00 |
Audit log
12 events, by the system and by peopleTue 29 Sep
08:56CapturedCaptured from the AP mailboxThe system
08:56CapturedCaptured from the AP mailboxThe system
Tue 29 Sep
08:57ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
08:57ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
Tue 29 Sep
08:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
08:57CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Tue 29 Sep
08:57HeldBank details on this invoice (account ending 7740) do not match the supplier record (ending 3318). The covering email asks us to pay the new account. Every payment to this supplier is held until the change is confirmed by a call to the number on fileThe system
08:57HeldBank details on this invoice (account ending 7740) do not match the supplier record (ending 3318). The covering email asks us to pay the new account. Every payment to this supplier is held until the change is confirmed by a call to the number on fileThe system
Tue 29 Sep
08:58CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)The system
08:58CodedCoded to 5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)The system
Tue 29 Sep
08:58RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
08:58RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
Tue 29 Sep
09:20NoteCalled 0115 496 0443 (the number on file): no answer. Call-back requestedLiam
09:20NoteCalled 0115 496 0443 (the number on file): no answer. Call-back requestedLiam
Tue 29 Sep
12:30ApprovedApproved by Mark EllisonMark
12:30ApprovedApproved by Mark EllisonMark
Tue 29 Sep
12:31RoutedSent to Claire Ashworth (group fd)The system
12:31RoutedSent to Claire Ashworth (group fd)The system
Tue 29 Sep
15:10ApprovedApproved by Claire AshworthClaire
15:10ApprovedApproved by Claire AshworthClaire
Tue 29 Sep
15:11PostedPosted to QuickBooksThe system
15:11PostedPosted to QuickBooksThe system
Today
08:40NoteCalled again: left a message for Lorbeck accounts. Payment stays heldLiam
08:40NoteCalled again: left a message for Lorbeck accounts. Payment stays heldLiam
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Tue 29 Sep 08:56
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, Tue 29 Sep 12:30
- Group FDClaire AshworthApproved by Claire Ashworth, Tue 29 Sep 15:10
- Posted to QuickBooksAutomaticTue 29 Sep 15:11, September 2026
- Payment heldLiam BradshawBank details changed by email on 29 Sep. Held until confirmed by a call to the number on file
Approval trail
Tue 29 Sep 08:57Bank details on this invoice (account ending 7740) do not match the supplier record (ending 3318). The covering email asks us to pay the new account. Every payment to this supplier is held until the change is confirmed by a call to the number on file
Tue 29 Sep 08:58Sent to Mark Ellison (budget holder, Planned maintenance)
Tue 29 Sep 12:30Approved by Mark Ellison
Tue 29 Sep 12:31Sent to Claire Ashworth (group fd)
Tue 29 Sep 15:10Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 5 Oct 2026
Terms7 days
Pay toaccount ending 3318 (on file)
FromFernlea Bank, Services account ending 5528
Held. Approved and posted, but every payment to Lorbeck Water Hygiene Ltd waits until someone confirms the new details by calling 0115 496 0443, the number on file. Left out of today's PR-SRV-1002.
Supplier
Supplier page →Lorbeck Water Hygiene Ltd
Water hygiene testing · Nottingham
ContactRichard Leighton
Phone on file0115 496 0443
SuppliesServices
Bank detailsending 3318, since 14 Mar 2023