Supplier invoice · Wrenmoor Services Ltd QuickBooks
Hatmere Washroom Services HWS-3641
PaidAP-24134
Dated Fri 17 Jul 2026, received on Fri 17 Jul at 15:45 by post (scanned). Due Sun 16 Aug (30 days). Booked in July 2026.
Total
£86.74
net £72.28 + VAT £14.46
Due
16 Aug
47 days ago
The document
As the supplier sent it, by post (scanned)
HWHatmere Washroom ServicesDerby · 01632 960 821
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Washroom services6320 Office running costs · OFF | 1 | £72.28 | £72.28 |
Net£72.28VAT at 20%£14.46Total£86.74
Please pay to account ending 6657. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 22 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Washroom services | 1 | £72.28 | £72.28 | 6320 Office running costs | OFF Office and contractsholder Dawn Fletcher |
VAT at 20%£14.46Total£86.74
No purchase order
Washroom services is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 21 Jul at 15:26, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 6320 Office running costs | £72.28 | |
| 2200 VAT control | £14.46 | |
| 2100 Accounts payable | £86.74 | |
| Total | £86.74 | £86.74 |
Paid in run PR-SRV-0814 (GL-01132, Fri 14 Aug): 18 payments, £61,418.80, of which this invoice £86.74. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
10 events, by the system and by people17 Jul
15:45CapturedScanned from the post by Liam and capturedLiam
15:45CapturedScanned from the post by Liam and capturedLiam
17 Jul
15:46ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15:46ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17 Jul
15:46CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:46CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17 Jul
15:47CodedCoded to 6320 Office running costs, cost centre OFF (from the last 22 invoices from this supplier)The system
15:47CodedCoded to 6320 Office running costs, cost centre OFF (from the last 22 invoices from this supplier)The system
17 Jul
15:47RoutedSent to Dawn Fletcher (budget holder, Office and contracts)The system
15:47RoutedSent to Dawn Fletcher (budget holder, Office and contracts)The system
21 Jul
09:00ReminderReminder sent to Dawn FletcherThe system
09:00ReminderReminder sent to Dawn FletcherThe system
21 Jul
15:25ApprovedApproved by Dawn FletcherDawn
15:25ApprovedApproved by Dawn FletcherDawn
21 Jul
15:26PostedPosted to QuickBooksThe system
15:26PostedPosted to QuickBooksThe system
14 Aug
09:12Payment runAdded to payment run PR-SRV-0814 (due 16 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0814 (due 16 Aug)Liam
14 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0814The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedLiamScanned from the post by Liam and captured, Fri 17 Jul 15:45
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic6320 Office running costs, cost centre OFF (from the last 22 invoices from this supplier)
- Budget holderDawn FletcherApproved by Dawn Fletcher, 21 Jul 15:25
- Posted to QuickBooksAutomatic21 Jul 15:26, July 2026
- PaidFernlea BankFri 14 Aug 14:00, run PR-SRV-0814
Approval trail
17 Jul 15:47Sent to Dawn Fletcher (budget holder, Office and contracts)
21 Jul 09:00Reminder sent to Dawn Fletcher
21 Jul 15:25Approved by Dawn Fletcher
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueSun 16 Aug 2026
Terms30 days
Pay toaccount ending 6657
FromFernlea Bank, Services account ending 5528
Paid Fri 14 Aug at 14:00 by Faster Payment, run PR-SRV-0814.
Supplier
Supplier page →Hatmere Washroom Services
Washroom services · Derby
ContactHelen Pryce
Phone on file01632 960 821
SuppliesServices
Bank detailsending 6657, since 5 Oct 2020