Supplier invoice · Wrenmoor Services Ltd QuickBooks
Sam Whitworth INV-02039
PaidAP-24187
Dated Thu 23 Jul 2026, received on Sat 25 Jul at 15:04 from the AP mailbox. Due Thu 30 Jul (7 days). Booked in July 2026.
Total
£509.00
net £509.00 + VAT £0.00
Due
30 Jul
64 days ago
The document
As the supplier sent it, from the AP mailbox
SWSam WhitworthBelper · 01632 960 485
Invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Duct cleaning labour, Orchard View Care Home5100 Subcontractors · REA | 1 | £509.00 | £509.00 |
Net£509.00Supplier not registered for VAT£0.00Total£509.00
Please pay to account ending 4545. Terms: 7 days.
Lines and coding
1 line, coding suggested from the last 28 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Duct cleaning labour, Orchard View Care Home | 1 | £509.00 | £509.00 | 5100 Subcontractors | REA Reactive repairsholder Mark Ellison |
VAT : Supplier not registered for VAT£0.00Total£509.00
No purchase order
Duct cleaning, sole trader is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 29 Jul at 16:17, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5100 Subcontractors | £509.00 | |
| 2100 Accounts payable | £509.00 | |
| Total | £509.00 | £509.00 |
Paid in run PR-SRV-0731 (GL-01122, Fri 31 Jul): 14 payments, £13,893.63, of which this invoice £509.00. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
10 events, by the system and by people25 Jul
15:04CapturedCaptured from the AP mailboxThe system
15:04CapturedCaptured from the AP mailboxThe system
25 Jul
15:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
25 Jul
15:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
25 Jul
15:06CodedCoded to 5100 Subcontractors, cost centre REA (from the last 28 invoices from this supplier)The system
15:06CodedCoded to 5100 Subcontractors, cost centre REA (from the last 28 invoices from this supplier)The system
25 Jul
15:06RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
15:06RoutedSent to Mark Ellison (budget holder, Reactive repairs)The system
28 Jul
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
29 Jul
16:16ApprovedApproved by Mark EllisonMark
16:16ApprovedApproved by Mark EllisonMark
29 Jul
16:17PostedPosted to QuickBooksThe system
16:17PostedPosted to QuickBooksThe system
31 Jul
09:12Payment runAdded to payment run PR-SRV-0731 (due 30 Jul)Liam
09:12Payment runAdded to payment run PR-SRV-0731 (due 30 Jul)Liam
31 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0731The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Sat 25 Jul 15:04
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5100 Subcontractors, cost centre REA (from the last 28 invoices from this supplier)
- Budget holderMark EllisonApproved by Mark Ellison, 29 Jul 16:16
- Posted to QuickBooksAutomatic29 Jul 16:17, July 2026
- PaidFernlea BankFri 31 Jul 14:00, run PR-SRV-0731
Approval trail
25 Jul 15:06Sent to Mark Ellison (budget holder, Reactive repairs)
28 Jul 09:00Reminder sent to Mark Ellison
29 Jul 16:16Approved by Mark Ellison
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 30 Jul 2026
Terms7 days
Pay toaccount ending 4545
FromFernlea Bank, Services account ending 5528
Paid Fri 31 Jul at 14:00 by Faster Payment, run PR-SRV-0731.
Supplier
Supplier page →Sam Whitworth
Duct cleaning, sole trader · Belper
ContactSam Whitworth
Phone on file01632 960 485
SuppliesServices
Bank detailsending 4545, since 3 Jul 2020
Other invoices from them to Services
18 SepINV-02069Paid£469.008 SepINV-02066Paid£1,000.007 AugINV-02052Paid£796.0023 JulINV-02027Paid£472.00