Supplier invoice · Wrenmoor Holdings Ltd Xero
Brightholm Commercial Cleaning 2026/7182
PaidAP-24195
Dated Tue 28 Jul 2026, received on Tue 28 Jul at 07:01 by post (scanned). Due Thu 27 Aug (30 days). Booked in July 2026.
Total
£1,944.00
net £1,620.00 + VAT £324.00
Due
27 Aug
36 days ago
The document
As the supplier sent it, by post (scanned)
BCBrightholm Commercial CleaningDerby · 01632 960 548
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Office and warehouse cleaning, July 2026424 Cleaning · BLD | 1 | £1,620.00 | £1,620.00 |
Net£1,620.00VAT at 20%£324.00Total£1,944.00
Please pay to account ending 3816. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 19 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Office and warehouse cleaning, July 2026 | 1 | £1,620.00 | £1,620.00 | 424 Cleaning | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£324.00Total£1,944.00
No purchase order
Cleaning is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Tue 28 Jul at 11:59, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 424 Cleaning | £1,620.00 | |
| 820 VAT | £324.00 | |
| 800 Accounts payable | £1,944.00 | |
| Total | £1,944.00 | £1,944.00 |
Paid in run PR-HLD-0821 (GL-01134, Fri 21 Aug): 6 payments, £7,272.54, of which this invoice £1,944.00. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
11 events, by the system and by people28 Jul
07:01CapturedScanned from the post by Joanne and capturedJoanne
07:01CapturedScanned from the post by Joanne and capturedJoanne
28 Jul
07:02ReadRead: supplier, invoice number, dates, 1 line and VATThe system
07:02ReadRead: supplier, invoice number, dates, 1 line and VATThe system
28 Jul
07:02CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:02CheckedChecked: not a duplicate; bank details match the supplier recordThe system
28 Jul
07:03CodedCoded to 424 Cleaning, cost centre BLD (from the last 19 invoices from this supplier)The system
07:03CodedCoded to 424 Cleaning, cost centre BLD (from the last 19 invoices from this supplier)The system
28 Jul
07:03RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
07:03RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
28 Jul
08:55ApprovedApproved by Martin HaleMartin
08:55ApprovedApproved by Martin HaleMartin
28 Jul
08:56RoutedSent to Claire Ashworth (group fd)The system
08:56RoutedSent to Claire Ashworth (group fd)The system
28 Jul
11:58ApprovedApproved by Claire AshworthClaire
11:58ApprovedApproved by Claire AshworthClaire
28 Jul
11:59PostedPosted to XeroThe system
11:59PostedPosted to XeroThe system
21 Aug
09:08Payment runAdded to payment run PR-HLD-0821 (due 27 Aug)Joanne
09:08Payment runAdded to payment run PR-HLD-0821 (due 27 Aug)Joanne
21 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0821The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0821The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedJoanneScanned from the post by Joanne and captured, Tue 28 Jul 07:01
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic424 Cleaning, cost centre BLD (from the last 19 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 28 Jul 08:55
- Group FDClaire AshworthApproved by Claire Ashworth, 28 Jul 11:58
- Posted to XeroAutomatic28 Jul 11:59, July 2026
- PaidFernlea BankFri 21 Aug 14:00, run PR-HLD-0821
Approval trail
28 Jul 07:03Sent to Martin Hale (budget holder, Wrenmoor House)
28 Jul 08:55Approved by Martin Hale
28 Jul 08:56Sent to Claire Ashworth (group fd)
28 Jul 11:58Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 27 Aug 2026
Terms30 days
Pay toaccount ending 3816
FromFernlea Bank, Holdings account ending 2290
Paid Fri 21 Aug at 14:00 by Faster Payment, run PR-HLD-0821.
Supplier
Supplier page →Brightholm Commercial Cleaning
Cleaning · Derby
ContactDebbie Oldham
Phone on file01632 960 548
SuppliesHoldings
Bank detailsending 3816, since 26 Mar 2025