Supplier invoice · Wrenmoor Holdings Ltd Xero
Hartwell Building Services HBS-6495
PaidAP-24318
Dated Tue 11 Aug 2026, received on Tue 11 Aug at 16:48 from the AP mailbox. Due Thu 10 Sep (30 days). Booked in August 2026.
Total
£1,142.40
net £952.00 + VAT £190.40
Due
10 Sep
22 days ago
The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Plumbing repairs, first-floor toilets422 Repairs and maintenance · BLD | 1 | £952.00 | £952.00 |
Net£952.00VAT at 20%£190.40Total£1,142.40
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 15 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Plumbing repairs, first-floor toilets | 1 | £952.00 | £952.00 | 422 Repairs and maintenance | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£190.40Total£1,142.40
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Posted to Xero on Wed 12 Aug at 11:44, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 422 Repairs and maintenance | £952.00 | |
| 820 VAT | £190.40 | |
| 800 Accounts payable | £1,142.40 | |
| Total | £1,142.40 | £1,142.40 |
Paid in run PR-HLD-0904 (GL-01142, Fri 4 Sep): 4 payments, £2,505.45, of which this invoice £1,142.40. The run debited 800 Accounts payable and credited 090 Fernlea Bank current account.
Audit log
11 events, by the system and by people11 Aug
16:48CapturedCaptured from the AP mailboxThe system
16:48CapturedCaptured from the AP mailboxThe system
11 Aug
16:49ReadRead: supplier, invoice number, dates, 1 line and VATThe system
16:49ReadRead: supplier, invoice number, dates, 1 line and VATThe system
11 Aug
16:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
16:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11 Aug
16:50CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 15 invoices from this supplier)The system
16:50CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 15 invoices from this supplier)The system
11 Aug
16:50RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
16:50RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
12 Aug
10:34ApprovedApproved by Martin HaleMartin
10:34ApprovedApproved by Martin HaleMartin
12 Aug
10:35RoutedSent to Claire Ashworth (group fd)The system
10:35RoutedSent to Claire Ashworth (group fd)The system
12 Aug
11:43ApprovedApproved by Claire AshworthClaire
11:43ApprovedApproved by Claire AshworthClaire
12 Aug
11:44PostedPosted to XeroThe system
11:44PostedPosted to XeroThe system
4 Sep
09:08Payment runAdded to payment run PR-HLD-0904 (due 10 Sep)Joanne
09:08Payment runAdded to payment run PR-HLD-0904 (due 10 Sep)Joanne
4 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0904The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-HLD-0904The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Tue 11 Aug 16:48
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic422 Repairs and maintenance, cost centre BLD (from the last 15 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, 12 Aug 10:34
- Group FDClaire AshworthApproved by Claire Ashworth, 12 Aug 11:43
- Posted to XeroAutomatic12 Aug 11:44, August 2026
- PaidFernlea BankFri 4 Sep 14:00, run PR-HLD-0904
Approval trail
11 Aug 16:50Sent to Martin Hale (budget holder, Wrenmoor House)
12 Aug 10:34Approved by Martin Hale
12 Aug 10:35Sent to Claire Ashworth (group fd)
12 Aug 11:43Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueThu 10 Sep 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Holdings account ending 2290
Paid Fri 4 Sep at 14:00 by Faster Payment, run PR-HLD-0904.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021
Other invoices from them to Holdings
29 SepHBS-6545Awaiting approval£2,340.008 JulHBS-6487Paid£895.20