Supplier invoice · Wrenmoor Holdings Ltd Xero
Hartwell Building Services HBS-6545
Awaiting approvalholds the September cut-offAP-24662
Dated Tue 29 Sep 2026, received on Wed 30 Sep at 08:48 from the AP mailbox. Due Thu 29 Oct (30 days). Booked in September 2026.
Total
£2,340.00
net £1,950.00 + VAT £390.00
Due
29 Oct
in 27 days
September invoice still waiting
It holds the Holdings AP cut-off on working day 2 of the close. It needs your second approval. Approving it posts it to Xero for September.
Holdings AP cut-off task →The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Holdings Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4471 26
| Description | Qty | Unit | Net |
|---|---|---|---|
| Emergency roof repair after the storm, east loading bay: labour422 Repairs and maintenance · BLD | 1 | £1,240.00 | £1,240.00 |
| Materials: membrane, flashing and sealant422 Repairs and maintenance · BLD | 1 | £710.00 | £710.00 |
Net£1,950.00VAT at 20%£390.00Total£2,340.00
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
2 lines, coding suggested from the last 8 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Emergency roof repair after the storm, east loading bay: labour | 1 | £1,240.00 | £1,240.00 | 422 Repairs and maintenance | BLD Wrenmoor Householder Martin Hale |
| Materials: membrane, flashing and sealant | 1 | £710.00 | £710.00 | 422 Repairs and maintenance | BLD Wrenmoor Householder Martin Hale |
VAT at 20%£390.00Total£2,340.00
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
Xero stays the books of record for Holdings; this is what was posted there
Nothing is in Xero yet. On approval these lines post to September 2026.
| Account | Debit | Credit |
|---|---|---|
| 422 Repairs and maintenance | £1,950.00 | |
| 820 VAT | £390.00 | |
| 800 Accounts payable | £2,340.00 | |
| Total | £2,340.00 | £2,340.00 |
Audit log
8 events, by the system and by peopleWed 30 Sep
08:48CapturedCaptured from the AP mailboxThe system
08:48CapturedCaptured from the AP mailboxThe system
Wed 30 Sep
08:49ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
08:49ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
Wed 30 Sep
08:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
08:49CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Wed 30 Sep
08:50CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 8 invoices from this supplier)The system
08:50CodedCoded to 422 Repairs and maintenance, cost centre BLD (from the last 8 invoices from this supplier)The system
Wed 30 Sep
08:50RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
08:50RoutedSent to Martin Hale (budget holder, Wrenmoor House)The system
Wed 30 Sep
11:20ApprovedApproved by Martin HaleMartin
11:20ApprovedApproved by Martin HaleMartin
Wed 30 Sep
11:21RoutedSent to Claire Ashworth (group fd)The system
11:21RoutedSent to Claire Ashworth (group fd)The system
Today
09:00ReminderReminder sent to Claire AshworthThe system
09:00ReminderReminder sent to Claire AshworthThe system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Wed 30 Sep 08:48
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic422 Repairs and maintenance, cost centre BLD (from the last 8 invoices from this supplier)
- Budget holderMartin HaleApproved by Martin Hale, Wed 30 Sep 11:20
- Group FD (you)Claire AshworthYour second approval. Martin Hale approved Wed 30 Sep 11:20; 1 reminder sent to you
- Posted to XeroAutomaticWhen approved: September 2026
Approval trail
Wed 30 Sep 08:50Sent to Martin Hale (budget holder, Wrenmoor House)
Wed 30 Sep 11:20Approved by Martin Hale
Wed 30 Sep 11:21Sent to Claire Ashworth (group fd)
Today 09:00Reminder sent to Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueThu 29 Oct 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Holdings account ending 2290
Not approved yet, so it cannot go in a payment run.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021