Supplier invoice · Wrenmoor Services Ltd QuickBooks

Coldwell Controls Ltd 13302

PaidAP-24336

Dated Fri 14 Aug 2026, received on Fri 14 Aug at 14:17 from the AP mailbox. Due Wed 30 Sep (30 days end of month). Booked in August 2026.

Total

£1,660.97

net £1,384.14 + VAT £276.83

Due

30 Sep

2 days ago

The document

As the supplier sent it, from the AP mailbox

CCColdwell Controls LtdNottingham · 0115 496 0114

VAT invoiceNo.13302Date14 Aug 2026Due30 Sep 2026Your orderPO-S-2421

Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08

Description	Qty	Unit	Net
Wireless thermostat receiver5000 Parts and materials · REA	9	£48.38	£435.42
Boiler sequence controller5000 Parts and materials · REA	1	£375.24	£375.24
BMS controller module5000 Parts and materials · REA	1	£573.48	£573.48

Net£1,384.14VAT at 20%£276.83Total£1,660.97

Please pay to account ending 7838. Terms: 30 days end of month.

Lines and coding

3 lines, coding suggested from the last 13 invoices from this supplier

Line	Qty	Unit	Net	Account	Cost centre
Wireless thermostat receiver	9	£48.38	£435.42	5000 Parts and materials	REA Reactive repairsholder Mark Ellison
Boiler sequence controller	1	£375.24	£375.24	5000 Parts and materials	REA Reactive repairsholder Mark Ellison
BMS controller module	1	£573.48	£573.48	5000 Parts and materials	REA Reactive repairsholder Mark Ellison

VAT at 20%£276.83Total£1,660.97

Order, delivery and invoice

Within 2% or £25 of the purchase order, whichever is less

matched

Purchase orderPO-S-2421raised Mon 3 Aug by Mark Ellison£1,384.14 net

DeliveryGRN-S-3122booked in Wed 12 Aug 14:29Chris Haddon

This invoice13302dated Fri 14 Aug£1,384.14 net

Item	Ordered	Delivered	Invoiced	Result
Wireless thermostat receiver	9at £48.38	9	9at £48.38	agrees
Boiler sequence controller	1at £375.24	1	1at £375.24	agrees
BMS controller module	1at £573.48	1	1at £573.48	agrees

Ledger postings

QuickBooks stays the books of record for Services; this is what was posted there

posted GL-00720

Posted to QuickBooks on Fri 14 Aug at 14:21, in August 2026.

Account	Debit	Credit
5000 Parts and materials	£1,384.14
2200 VAT control	£276.83
2100 Accounts payable		£1,660.97
Total	£1,660.97	£1,660.97

Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £1,660.97. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.

Audit log

9 events, by the system and by people

14 Aug
14:17CapturedCaptured from the AP mailboxThe system

14 Aug
14:18ReadRead: supplier, invoice number, dates, 3 lines and VATThe system

14 Aug
14:18CheckedChecked: not a duplicate; bank details match the supplier recordThe system

14 Aug
14:19CodedCoded to 5000 Parts and materials, cost centre REA (from the last 13 invoices from this supplier)The system

14 Aug
14:20MatchedMatched to PO-S-2421 and delivery GRN-S-3122: prices and quantities agreeThe system

14 Aug
14:20ApprovedApproved by the match (PO-S-2421 approved by Mark Ellison on 3 Aug)The system

14 Aug
14:21PostedPosted to QuickBooksThe system

25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam

25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system

Approval route

Approved by the three-way match

Approvals →

CapturedAutomaticCaptured from the AP mailbox, Fri 14 Aug 14:17
Read and checkedAutomaticSupplier, invoice number, dates, 3 lines and VAT. Not a duplicate; bank details match the supplier record
CodedAutomatic5000 Parts and materials, cost centre REA (from the last 13 invoices from this supplier)
Matched to the order and deliveryAutomaticMatched to PO-S-2421 and delivery GRN-S-3122: prices and quantities agree
Approved by the matchAutomatic(PO-S-2421 approved by Mark Ellison on 3 Aug)
Posted to QuickBooksAutomatic14 Aug 14:21, August 2026
PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925