Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212498
PaidAP-24401
Dated Mon 24 Aug 2026, received on Mon 24 Aug at 09:15 from the supplier portal. Due Mon 7 Sep (14 days). Booked in August 2026.
Total
£2,083.72
net £1,736.43 + VAT £347.29
Due
7 Sep
25 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 23 Aug 20265300 Van fuel cards · FLT | 1 | £1,736.43 | £1,736.43 |
Net£1,736.43VAT at 20%£347.29Total£2,083.72
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 9 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 23 Aug 2026 | 1 | £1,736.43 | £1,736.43 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£347.29Total£2,083.72
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 25 Aug at 14:57, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,736.43 | |
| 2200 VAT control | £347.29 | |
| 2100 Accounts payable | £2,083.72 | |
| Total | £2,083.72 | £2,083.72 |
Paid in run PR-SRV-0904 (GL-01144, Fri 4 Sep): 18 payments, £18,877.44, of which this invoice £2,083.72. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people24 Aug
09:15CapturedDownloaded from the supplier portalThe system
09:15CapturedDownloaded from the supplier portalThe system
24 Aug
09:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
09:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
24 Aug
09:16CheckedChecked: not a duplicate; bank details match the supplier recordThe system
09:16CheckedChecked: not a duplicate; bank details match the supplier recordThe system
24 Aug
09:17CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)The system
09:17CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)The system
24 Aug
09:17RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
09:17RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
25 Aug
14:18ApprovedApproved by Chris HaddonChris
14:18ApprovedApproved by Chris HaddonChris
25 Aug
14:19RoutedSent to Claire Ashworth (group fd)The system
14:19RoutedSent to Claire Ashworth (group fd)The system
25 Aug
14:56ApprovedApproved by Claire AshworthClaire
14:56ApprovedApproved by Claire AshworthClaire
25 Aug
14:57PostedPosted to QuickBooksThe system
14:57PostedPosted to QuickBooksThe system
4 Sep
09:12Payment runAdded to payment run PR-SRV-0904 (due 7 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0904 (due 7 Sep)Liam
4 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0904The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0904The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 24 Aug 09:15
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 9 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 25 Aug 14:18
- Group FDClaire AshworthApproved by Claire Ashworth, 25 Aug 14:56
- Posted to QuickBooksAutomatic25 Aug 14:57, August 2026
- PaidFernlea BankFri 4 Sep 14:00, run PR-SRV-0904
Approval trail
24 Aug 09:17Sent to Chris Haddon (budget holder, Engineer fleet)
25 Aug 14:18Approved by Chris Haddon
25 Aug 14:19Sent to Claire Ashworth (group fd)
25 Aug 14:56Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 7 Sep 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 4 Sep at 14:00 by Faster Payment, run PR-SRV-0904.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023