Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212588
ApprovedAP-24677
Dated Mon 28 Sep 2026, received yesterday at 13:41 from the supplier portal. Due Mon 12 Oct (14 days). Booked in September 2026.
Total
£2,496.83
net £2,080.69 + VAT £416.14
Due
12 Oct
in 10 days
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 27 Sep 20265300 Van fuel cards · FLT | 1 | £2,080.69 | £2,080.69 |
Net£2,080.69VAT at 20%£416.14Total£2,496.83
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 22 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 27 Sep 2026 | 1 | £2,080.69 | £2,080.69 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£416.14Total£2,496.83
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks yesterday at 17:43, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,080.69 | |
| 2200 VAT control | £416.14 | |
| 2100 Accounts payable | £2,496.83 | |
| Total | £2,496.83 | £2,496.83 |
Audit log
9 events, by the system and by peopleYesterday
13:41CapturedDownloaded from the supplier portalThe system
13:41CapturedDownloaded from the supplier portalThe system
Yesterday
13:42ReadRead: supplier, invoice number, dates, 1 line and VATThe system
13:42ReadRead: supplier, invoice number, dates, 1 line and VATThe system
Yesterday
13:42CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13:42CheckedChecked: not a duplicate; bank details match the supplier recordThe system
Yesterday
13:43CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 22 invoices from this supplier)The system
13:43CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 22 invoices from this supplier)The system
Yesterday
13:43RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
13:43RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
Yesterday
15:30ApprovedApproved by Chris HaddonChris
15:30ApprovedApproved by Chris HaddonChris
Yesterday
15:31RoutedSent to Claire Ashworth (group fd)The system
15:31RoutedSent to Claire Ashworth (group fd)The system
Yesterday
17:42ApprovedApproved by Claire AshworthClaire
17:42ApprovedApproved by Claire AshworthClaire
Yesterday
17:43PostedPosted to QuickBooksThe system
17:43PostedPosted to QuickBooksThe system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, yesterday 13:41
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 22 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, Yesterday 15:30
- Group FDClaire AshworthApproved by Claire Ashworth, Yesterday 17:42
- Posted to QuickBooksAutomaticYesterday 17:43, September 2026
Approval trail
Yesterday 13:43Sent to Chris Haddon (budget holder, Engineer fleet)
Yesterday 15:30Approved by Chris Haddon
Yesterday 15:31Sent to Claire Ashworth (group fd)
Yesterday 17:42Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueMon 12 Oct 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Approved and posted. It joins the Friday payment run before Mon 12 Oct.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023