Supplier invoice · Wrenmoor Trading Ltd Sage
Hartwell Building Services HBS-6511
PaidAP-24424
Dated Fri 28 Aug 2026, received on Fri 28 Aug at 15:43 from the AP mailbox. Due Sun 27 Sep (30 days). Booked in August 2026.
Total
£621.60
net £518.00 + VAT £103.60
Due
27 Sep
5 days ago
The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Warehouse lighting repair7800 Repairs, renewals and waste · WHS | 1 | £414.00 | £414.00 |
| Racking end-frame replacement7800 Repairs, renewals and waste · WHS | 1 | £104.00 | £104.00 |
Net£518.00VAT at 20%£103.60Total£621.60
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
2 lines, coding suggested from the last 6 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Warehouse lighting repair | 1 | £414.00 | £414.00 | 7800 Repairs, renewals and waste | WHS Warehouseholder Gareth Lomas |
| Racking end-frame replacement | 1 | £104.00 | £104.00 | 7800 Repairs, renewals and waste | WHS Warehouseholder Gareth Lomas |
VAT at 20%£103.60Total£621.60
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Tue 1 Sep at 12:54, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 7800 Repairs, renewals and waste | £518.00 | |
| 2201 Purchase tax control account | £103.60 | |
| 2100 Creditors control account | £621.60 | |
| Total | £621.60 | £621.60 |
Paid in run PR-TRD-0925 (GL-01157, Fri 25 Sep): 89 payments, £480,161.43, of which this invoice £621.60. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people28 Aug
15:43CapturedCaptured from the AP mailboxThe system
15:43CapturedCaptured from the AP mailboxThe system
28 Aug
15:44ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
15:44ReadRead: supplier, invoice number, dates, 2 lines and VATThe system
28 Aug
15:44CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:44CheckedChecked: not a duplicate; bank details match the supplier recordThe system
28 Aug
15:45CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 6 invoices from this supplier)The system
15:45CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 6 invoices from this supplier)The system
28 Aug
15:45RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
15:45RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
1 Sep
12:53ApprovedApproved by Gareth LomasGareth
12:53ApprovedApproved by Gareth LomasGareth
1 Sep
12:54PostedPosted to SageThe system
12:54PostedPosted to SageThe system
25 Sep
09:04Payment runAdded to payment run PR-TRD-0925 (due 27 Sep)Joanne
09:04Payment runAdded to payment run PR-TRD-0925 (due 27 Sep)Joanne
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Fri 28 Aug 15:43
- Read and checkedAutomaticSupplier, invoice number, dates, 2 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7800 Repairs, renewals and waste, cost centre WHS (from the last 6 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 1 Sep 12:53
- Posted to SageAutomatic1 Sep 12:54, August 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-TRD-0925
Approval trail
28 Aug 15:45Sent to Gareth Lomas (budget holder, Warehouse)
1 Sep 12:53Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueSun 27 Sep 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Trading account ending 6031
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-TRD-0925.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021