Supplier invoice · Wrenmoor Trading Ltd Sage
Hartwell Building Services HBS-6527
ApprovedAP-24560
Dated Mon 14 Sep 2026, received on Mon 14 Sep at 17:04 from the AP mailbox. Due Wed 14 Oct (30 days). Booked in September 2026.
Total
£570.00
net £475.00 + VAT £95.00
Due
14 Oct
in 12 days
The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Dock door repair7800 Repairs, renewals and waste · WHS | 1 | £475.00 | £475.00 |
Net£475.00VAT at 20%£95.00Total£570.00
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 19 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Dock door repair | 1 | £475.00 | £475.00 | 7800 Repairs, renewals and waste | WHS Warehouseholder Gareth Lomas |
VAT at 20%£95.00Total£570.00
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Wed 16 Sep at 10:47, in September 2026.
| Account | Debit | Credit |
|---|---|---|
| 7800 Repairs, renewals and waste | £475.00 | |
| 2201 Purchase tax control account | £95.00 | |
| 2100 Creditors control account | £570.00 | |
| Total | £570.00 | £570.00 |
Audit log
8 events, by the system and by people14 Sep
17:04CapturedCaptured from the AP mailboxThe system
17:04CapturedCaptured from the AP mailboxThe system
14 Sep
17:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17:05ReadRead: supplier, invoice number, dates, 1 line and VATThe system
14 Sep
17:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14 Sep
17:06CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 19 invoices from this supplier)The system
17:06CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 19 invoices from this supplier)The system
14 Sep
17:06RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
17:06RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
16 Sep
09:00ReminderReminder sent to Gareth LomasThe system
09:00ReminderReminder sent to Gareth LomasThe system
16 Sep
10:46ApprovedApproved by Gareth LomasGareth
10:46ApprovedApproved by Gareth LomasGareth
16 Sep
10:47PostedPosted to SageThe system
10:47PostedPosted to SageThe system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Mon 14 Sep 17:04
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7800 Repairs, renewals and waste, cost centre WHS (from the last 19 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 16 Sep 10:46
- Posted to SageAutomatic16 Sep 10:47, September 2026
Approval trail
14 Sep 17:06Sent to Gareth Lomas (budget holder, Warehouse)
16 Sep 09:00Reminder sent to Gareth Lomas
16 Sep 10:46Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueWed 14 Oct 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Trading account ending 6031
Approved and posted. It joins the Friday payment run before Wed 14 Oct.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021