Supplier invoice · Wrenmoor Trading Ltd Sage
Hartwell Building Services HBS-6488
PaidAP-24202
Dated Wed 29 Jul 2026, received on Wed 29 Jul at 12:34 from the AP mailbox. Due Fri 28 Aug (30 days). Booked in July 2026.
Total
£765.60
net £638.00 + VAT £127.60
Due
28 Aug
35 days ago
The document
As the supplier sent it, from the AP mailbox
HBHartwell Building ServicesDerby · 01632 960 366
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Dock door repair7800 Repairs, renewals and waste · WHS | 1 | £638.00 | £638.00 |
Net£638.00VAT at 20%£127.60Total£765.60
Please pay to account ending 4922. Terms: 30 days.
Lines and coding
1 line, coding suggested from the last 12 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Dock door repair | 1 | £638.00 | £638.00 | 7800 Repairs, renewals and waste | WHS Warehouseholder Gareth Lomas |
VAT at 20%£127.60Total£765.60
No purchase order
Building maintenance is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Wed 29 Jul at 15:10, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 7800 Repairs, renewals and waste | £638.00 | |
| 2201 Purchase tax control account | £127.60 | |
| 2100 Creditors control account | £765.60 | |
| Total | £765.60 | £765.60 |
Paid in run PR-TRD-0821 (GL-01135, Fri 21 Aug): 8 payments, £6,588.71, of which this invoice £765.60. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people29 Jul
12:34CapturedCaptured from the AP mailboxThe system
12:34CapturedCaptured from the AP mailboxThe system
29 Jul
12:35ReadRead: supplier, invoice number, dates, 1 line and VATThe system
12:35ReadRead: supplier, invoice number, dates, 1 line and VATThe system
29 Jul
12:35CheckedChecked: not a duplicate; bank details match the supplier recordThe system
12:35CheckedChecked: not a duplicate; bank details match the supplier recordThe system
29 Jul
12:36CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 12 invoices from this supplier)The system
12:36CodedCoded to 7800 Repairs, renewals and waste, cost centre WHS (from the last 12 invoices from this supplier)The system
29 Jul
12:36RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
12:36RoutedSent to Gareth Lomas (budget holder, Warehouse)The system
29 Jul
15:09ApprovedApproved by Gareth LomasGareth
15:09ApprovedApproved by Gareth LomasGareth
29 Jul
15:10PostedPosted to SageThe system
15:10PostedPosted to SageThe system
21 Aug
09:04Payment runAdded to payment run PR-TRD-0821 (due 28 Aug)Joanne
09:04Payment runAdded to payment run PR-TRD-0821 (due 28 Aug)Joanne
21 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0821The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0821The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticCaptured from the AP mailbox, Wed 29 Jul 12:34
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7800 Repairs, renewals and waste, cost centre WHS (from the last 12 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 29 Jul 15:09
- Posted to SageAutomatic29 Jul 15:10, July 2026
- PaidFernlea BankFri 21 Aug 14:00, run PR-TRD-0821
Approval trail
29 Jul 12:36Sent to Gareth Lomas (budget holder, Warehouse)
29 Jul 15:09Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueFri 28 Aug 2026
Terms30 days
Pay toaccount ending 4922
FromFernlea Bank, Trading account ending 6031
Paid Fri 21 Aug at 14:00 by Faster Payment, run PR-TRD-0821.
Supplier
Supplier page →Hartwell Building Services
Building maintenance · Derby
ContactLisa Cartwright
Phone on file01632 960 366
SuppliesTrading, Holdings
Bank detailsending 4922, since 22 Nov 2021