Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212351
PaidAP-24092
Dated Mon 13 Jul 2026, received on Mon 13 Jul at 08:54 from the supplier portal. Due Mon 27 Jul (14 days). Booked in July 2026.
Total
£2,316.17
net £1,930.14 + VAT £386.03
Due
27 Jul
67 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 12 Jul 20265300 Van fuel cards · FLT | 1 | £1,930.14 | £1,930.14 |
Net£1,930.14VAT at 20%£386.03Total£2,316.17
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 8 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 12 Jul 2026 | 1 | £1,930.14 | £1,930.14 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£386.03Total£2,316.17
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Tue 14 Jul at 12:50, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,930.14 | |
| 2200 VAT control | £386.03 | |
| 2100 Accounts payable | £2,316.17 | |
| Total | £2,316.17 | £2,316.17 |
Paid in run PR-SRV-0724 (GL-01118, Fri 24 Jul): 9 payments, £23,999.41, of which this invoice £2,316.17. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
11 events, by the system and by people13 Jul
08:54CapturedDownloaded from the supplier portalThe system
08:54CapturedDownloaded from the supplier portalThe system
13 Jul
08:55ReadRead: supplier, invoice number, dates, 1 line and VATThe system
08:55ReadRead: supplier, invoice number, dates, 1 line and VATThe system
13 Jul
08:55CheckedChecked: not a duplicate; bank details match the supplier recordThe system
08:55CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13 Jul
08:56CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
08:56CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
13 Jul
08:56RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
08:56RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
14 Jul
11:25ApprovedApproved by Chris HaddonChris
11:25ApprovedApproved by Chris HaddonChris
14 Jul
11:26RoutedSent to Claire Ashworth (group fd)The system
11:26RoutedSent to Claire Ashworth (group fd)The system
14 Jul
12:49ApprovedApproved by Claire AshworthClaire
12:49ApprovedApproved by Claire AshworthClaire
14 Jul
12:50PostedPosted to QuickBooksThe system
12:50PostedPosted to QuickBooksThe system
24 Jul
09:12Payment runAdded to payment run PR-SRV-0724 (due 27 Jul)Liam
09:12Payment runAdded to payment run PR-SRV-0724 (due 27 Jul)Liam
24 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0724The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0724The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 13 Jul 08:54
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 14 Jul 11:25
- Group FDClaire AshworthApproved by Claire Ashworth, 14 Jul 12:49
- Posted to QuickBooksAutomatic14 Jul 12:50, July 2026
- PaidFernlea BankFri 24 Jul 14:00, run PR-SRV-0724
Approval trail
13 Jul 08:56Sent to Chris Haddon (budget holder, Engineer fleet)
14 Jul 11:25Approved by Chris Haddon
14 Jul 11:26Sent to Claire Ashworth (group fd)
14 Jul 12:49Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 27 Jul 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 24 Jul at 14:00 by Faster Payment, run PR-SRV-0724.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023