Supplier invoice · Wrenmoor Services Ltd QuickBooks
Coldwell Controls Ltd 13296
PaidAP-24331
Dated Thu 13 Aug 2026, received on Thu 13 Aug at 14:04 from the AP mailbox. Due Wed 30 Sep (30 days end of month). Booked in August 2026.
Total
£1,331.58
net £1,109.65 + VAT £221.93
Due
30 Sep
2 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Programmable room thermostat5000 Parts and materials · REA | 4 | £64.66 | £258.64 |
| Seven-day time clock5000 Parts and materials · REA | 8 | £33.75 | £270.00 |
| Frost thermostat5000 Parts and materials · REA | 11 | £26.43 | £290.73 |
| Wireless thermostat receiver5000 Parts and materials · REA | 6 | £48.38 | £290.28 |
Net£1,109.65VAT at 20%£221.93Total£1,331.58
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 26 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Programmable room thermostat | 4 | £64.66 | £258.64 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Seven-day time clock | 8 | £33.75 | £270.00 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Frost thermostat | 11 | £26.43 | £290.73 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
| Wireless thermostat receiver | 6 | £48.38 | £290.28 | 5000 Parts and materials | REA Reactive repairsholder Mark Ellison |
VAT at 20%£221.93Total£1,331.58
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-S-2422raised Mon 10 Aug by Mark Ellison£1,109.65 net
DeliveryGRN-S-3121booked in Wed 12 Aug 12:30Chris Haddon
This invoice13296dated Thu 13 Aug£1,109.65 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Programmable room thermostat | 4at £64.66 | 4 | 4at £64.66 | agrees |
| Seven-day time clock | 8at £33.75 | 8 | 8at £33.75 | agrees |
| Frost thermostat | 11at £26.43 | 11 | 11at £26.43 | agrees |
| Wireless thermostat receiver | 6at £48.38 | 6 | 6at £48.38 | agrees |
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Thu 13 Aug at 14:08, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Parts and materials | £1,109.65 | |
| 2200 VAT control | £221.93 | |
| 2100 Accounts payable | £1,331.58 | |
| Total | £1,331.58 | £1,331.58 |
Paid in run PR-SRV-0925 (GL-01158, Fri 25 Sep): 26 payments, £31,157.94, of which this invoice £1,331.58. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people13 Aug
14:04CapturedCaptured from the AP mailboxThe system
14:04CapturedCaptured from the AP mailboxThe system
13 Aug
14:05ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
14:05ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
13 Aug
14:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14:05CheckedChecked: not a duplicate; bank details match the supplier recordThe system
13 Aug
14:06CodedCoded to 5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)The system
14:06CodedCoded to 5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)The system
13 Aug
14:07MatchedMatched to PO-S-2422 and delivery GRN-S-3121: prices and quantities agreeThe system
14:07MatchedMatched to PO-S-2422 and delivery GRN-S-3121: prices and quantities agreeThe system
13 Aug
14:07ApprovedApproved by the match (PO-S-2422 approved by Mark Ellison on 10 Aug)The system
14:07ApprovedApproved by the match (PO-S-2422 approved by Mark Ellison on 10 Aug)The system
13 Aug
14:08PostedPosted to QuickBooksThe system
14:08PostedPosted to QuickBooksThe system
25 Sep
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
09:12Payment runAdded to payment run PR-SRV-0925 (due 30 Sep)Liam
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0925The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Thu 13 Aug 14:04
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Parts and materials, cost centre REA (from the last 26 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-S-2422 and delivery GRN-S-3121: prices and quantities agree
- Approved by the matchAutomatic(PO-S-2422 approved by Mark Ellison on 10 Aug)
- Posted to QuickBooksAutomatic13 Aug 14:08, August 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-SRV-0925
Approval trail
13 Aug 14:07Approved by the match (PO-S-2422 approved by Mark Ellison on 10 Aug)
Payment
Payment runs →DueWed 30 Sep 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Services account ending 5528
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-SRV-0925.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Services
25 Sep13338Approved£1,103.063 Sep13318Approved£1,451.404 Sep13327Approved£1,490.6528 Aug13314Paid£1,241.8114 Aug13305Paid£895.79