Supplier invoice · Wrenmoor Services Ltd QuickBooks
Tallmere Access Hire Ltd 2026/2565
Awaiting approvalholds the September cut-offAP-24637
Dated Thu 24 Sep 2026, received on Fri 25 Sep at 11:02 from the AP mailbox. Due Sat 24 Oct (30 days). Booked in September 2026.
Total
£1,164.00
net £970.00 + VAT £194.00
Due
24 Oct
in 22 days
September invoice still waiting
It holds the Services AP cut-off on working day 2 of the close. Escalated to you after 5 working days with Mark Ellison. Approving it posts it to QuickBooks for September.
Services AP cut-off task →The document
As the supplier sent it, from the AP mailbox
TATallmere Access Hire LtdDerby · 01632 960 513
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Scissor lift 8m, weekly hire, Kingsmere Academy5500 Equipment hire · PPM | 1 | £640.00 | £640.00 |
| Delivery and collection5500 Equipment hire · PPM | 1 | £180.00 | £180.00 |
| Damage waiver5500 Equipment hire · PPM | 1 | £150.00 | £150.00 |
Net£970.00VAT at 20%£194.00Total£1,164.00
Please pay to account ending 9221. Terms: 30 days.
Lines and coding
3 lines, coding suggested from the last 28 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Scissor lift 8m, weekly hire, Kingsmere Academy | 1 | £640.00 | £640.00 | 5500 Equipment hire | PPM Planned maintenanceholder Mark Ellison |
| Delivery and collection | 1 | £180.00 | £180.00 | 5500 Equipment hire | PPM Planned maintenanceholder Mark Ellison |
| Damage waiver | 1 | £150.00 | £150.00 | 5500 Equipment hire | PPM Planned maintenanceholder Mark Ellison |
VAT at 20%£194.00Total£1,164.00
No purchase order
Access platform hire is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Nothing is in QuickBooks yet. On approval these lines post to September 2026.
| Account | Debit | Credit |
|---|---|---|
| 5500 Equipment hire | £970.00 | |
| 2200 VAT control | £194.00 | |
| 2100 Accounts payable | £1,164.00 | |
| Total | £1,164.00 | £1,164.00 |
Audit log
8 events, by the system and by people25 Sep
11:02CapturedCaptured from the AP mailboxThe system
11:02CapturedCaptured from the AP mailboxThe system
25 Sep
11:03ReadRead: supplier, invoice number, dates, 3 lines and VATThe system
11:03ReadRead: supplier, invoice number, dates, 3 lines and VATThe system
25 Sep
11:03CheckedChecked: not a duplicate; bank details match the supplier recordThe system
11:03CheckedChecked: not a duplicate; bank details match the supplier recordThe system
25 Sep
11:04CodedCoded to 5500 Equipment hire, cost centre PPM (from the last 28 invoices from this supplier)The system
11:04CodedCoded to 5500 Equipment hire, cost centre PPM (from the last 28 invoices from this supplier)The system
25 Sep
11:04RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
11:04RoutedSent to Mark Ellison (budget holder, Planned maintenance)The system
Tue 29 Sep
09:00ReminderReminder sent to Mark EllisonThe system
09:00ReminderReminder sent to Mark EllisonThe system
Yesterday
09:00ReminderSecond reminder sent to Mark EllisonThe system
09:00ReminderSecond reminder sent to Mark EllisonThe system
Today
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
09:00EscalatedEscalated to Claire Ashworth (Group FD): waiting 5 working daysThe system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticCaptured from the AP mailbox, Fri 25 Sep 11:02
- Read and checkedAutomaticSupplier, invoice number, dates, 3 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5500 Equipment hire, cost centre PPM (from the last 28 invoices from this supplier)
- Budget holderMark EllisonWith Mark Ellison 7 days (5 working), 2 reminders sent, escalated to you
- Group FD (you)Claire AshworthAfter Mark
- Posted to QuickBooksAutomaticWhen approved: September 2026
Approval trail
25 Sep 11:04Sent to Mark Ellison (budget holder, Planned maintenance)
Tue 29 Sep 09:00Reminder sent to Mark Ellison
Yesterday 09:00Second reminder sent to Mark Ellison
Today 09:00Escalated to Claire Ashworth (Group FD): waiting 5 working days
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueSat 24 Oct 2026
Terms30 days
Pay toaccount ending 9221
FromFernlea Bank, Services account ending 5528
Not approved yet, so it cannot go in a payment run.
Supplier
Supplier page →Tallmere Access Hire Ltd
Access platform hire · Derby
ContactIan Radford
Phone on file01632 960 513
SuppliesServices
Bank detailsending 9221, since 29 Jun 2022