Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212321
PaidAP-24050
Dated Mon 6 Jul 2026, received on Tue 7 Jul at 07:34 from the supplier portal. Due Mon 20 Jul (14 days). Booked in July 2026.
Total
£2,642.05
net £2,201.71 + VAT £440.34
Due
20 Jul
74 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 5 Jul 20265300 Van fuel cards · FLT | 1 | £2,201.71 | £2,201.71 |
Net£2,201.71VAT at 20%£440.34Total£2,642.05
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 8 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 5 Jul 2026 | 1 | £2,201.71 | £2,201.71 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£440.34Total£2,642.05
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Fri 10 Jul at 10:57, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £2,201.71 | |
| 2200 VAT control | £440.34 | |
| 2100 Accounts payable | £2,642.05 | |
| Total | £2,642.05 | £2,642.05 |
Paid in run PR-SRV-0717 (GL-01114, Fri 17 Jul): 15 payments, £30,435.77, of which this invoice £2,642.05. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd and credited 1200 Fernlea Bank current account.
Audit log
12 events, by the system and by people7 Jul
07:34CapturedDownloaded from the supplier portalThe system
07:34CapturedDownloaded from the supplier portalThe system
7 Jul
07:35ReadRead: supplier, invoice number, dates, 1 line and VATThe system
07:35ReadRead: supplier, invoice number, dates, 1 line and VATThe system
7 Jul
07:35CheckedChecked: not a duplicate; bank details match the supplier recordThe system
07:35CheckedChecked: not a duplicate; bank details match the supplier recordThe system
7 Jul
07:36CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
07:36CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
7 Jul
07:36RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
07:36RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
9 Jul
09:00ReminderReminder sent to Chris HaddonThe system
09:00ReminderReminder sent to Chris HaddonThe system
9 Jul
16:51ApprovedApproved by Chris HaddonChris
16:51ApprovedApproved by Chris HaddonChris
9 Jul
16:52RoutedSent to Claire Ashworth (group fd)The system
16:52RoutedSent to Claire Ashworth (group fd)The system
10 Jul
10:56ApprovedApproved by Claire AshworthClaire
10:56ApprovedApproved by Claire AshworthClaire
10 Jul
10:57PostedPosted to QuickBooksThe system
10:57PostedPosted to QuickBooksThe system
17 Jul
09:12Payment runAdded to payment run PR-SRV-0717 (due 20 Jul)Liam
09:12Payment runAdded to payment run PR-SRV-0717 (due 20 Jul)Liam
17 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0717The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0717The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Tue 7 Jul 07:34
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 9 Jul 16:51
- Group FDClaire AshworthApproved by Claire Ashworth, 10 Jul 10:56
- Posted to QuickBooksAutomatic10 Jul 10:57, July 2026
- PaidFernlea BankFri 17 Jul 14:00, run PR-SRV-0717
Approval trail
7 Jul 07:36Sent to Chris Haddon (budget holder, Engineer fleet)
9 Jul 09:00Reminder sent to Chris Haddon
9 Jul 16:51Approved by Chris Haddon
9 Jul 16:52Sent to Claire Ashworth (group fd)
10 Jul 10:56Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 20 Jul 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 17 Jul at 14:00 by Faster Payment, run PR-SRV-0717.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023