Supplier invoice · Wrenmoor Trading Ltd Sage
Coldwell Controls Ltd 13281
PaidAP-24168
Dated Fri 24 Jul 2026, received on Fri 24 Jul at 10:08 from the AP mailbox. Due Mon 31 Aug (30 days end of month). Booked in July 2026.
Total
£7,487.04
net £6,239.20 + VAT £1,247.84
Due
31 Aug
32 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Frost thermostat5000 Purchases: parts and spares · PUR | 71 | £22.40 | £1,590.40 |
| BMS controller module5000 Purchases: parts and spares · PUR | 3 | £486.00 | £1,458.00 |
| Programmable room thermostat5000 Purchases: parts and spares · PUR | 29 | £54.80 | £1,589.20 |
| Seven-day time clock5000 Purchases: parts and spares · PUR | 56 | £28.60 | £1,601.60 |
Net£6,239.20VAT at 20%£1,247.84Total£7,487.04
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 13 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Frost thermostat | 71 | £22.40 | £1,590.40 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| BMS controller module | 3 | £486.00 | £1,458.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Programmable room thermostat | 29 | £54.80 | £1,589.20 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Seven-day time clock | 56 | £28.60 | £1,601.60 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
VAT at 20%£1,247.84Total£7,487.04
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-T-6166raised Thu 16 Jul by Kate Rowley£6,239.20 net
DeliveryGRN-T-8873booked in Fri 24 Jul 10:58Goods in (Gareth Lomas)
This invoice13281dated Fri 24 Jul£6,239.20 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Frost thermostat | 71at £22.40 | 71 | 71at £22.40 | agrees |
| BMS controller module | 3at £486.00 | 3 | 3at £486.00 | agrees |
| Programmable room thermostat | 29at £54.80 | 29 | 29at £54.80 | agrees |
| Seven-day time clock | 56at £28.60 | 56 | 56at £28.60 | agrees |
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Fri 24 Jul at 10:12, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Purchases: parts and spares | £6,239.20 | |
| 2201 Purchase tax control account | £1,247.84 | |
| 2100 Creditors control account | £7,487.04 | |
| Total | £7,487.04 | £7,487.04 |
Paid in run PR-TRD-0828 (GL-01139, Fri 28 Aug): 94 payments, £503,478.42, of which this invoice £7,487.04. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people24 Jul
10:08CapturedCaptured from the AP mailboxThe system
10:08CapturedCaptured from the AP mailboxThe system
24 Jul
10:09ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
10:09ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
24 Jul
10:09CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:09CheckedChecked: not a duplicate; bank details match the supplier recordThe system
24 Jul
10:10CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)The system
10:10CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)The system
24 Jul
10:11MatchedMatched to PO-T-6166 and delivery GRN-T-8873: prices and quantities agreeThe system
10:11MatchedMatched to PO-T-6166 and delivery GRN-T-8873: prices and quantities agreeThe system
24 Jul
10:11ApprovedApproved by the match (PO-T-6166 approved by Kate Rowley on 16 Jul)The system
10:11ApprovedApproved by the match (PO-T-6166 approved by Kate Rowley on 16 Jul)The system
24 Jul
10:12PostedPosted to SageThe system
10:12PostedPosted to SageThe system
28 Aug
09:04Payment runAdded to payment run PR-TRD-0828 (due 31 Aug)Joanne
09:04Payment runAdded to payment run PR-TRD-0828 (due 31 Aug)Joanne
28 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0828The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0828The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Fri 24 Jul 10:08
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-T-6166 and delivery GRN-T-8873: prices and quantities agree
- Approved by the matchAutomatic(PO-T-6166 approved by Kate Rowley on 16 Jul)
- Posted to SageAutomatic24 Jul 10:12, July 2026
- PaidFernlea BankFri 28 Aug 14:00, run PR-TRD-0828
Approval trail
24 Jul 10:11Approved by the match (PO-T-6166 approved by Kate Rowley on 16 Jul)
Payment
Payment runs →DueMon 31 Aug 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Trading account ending 6031
Paid Fri 28 Aug at 14:00 by Faster Payment, run PR-TRD-0828.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Trading
1 Oct13349Approved£6,611.2828 Sep13343Approved£6,420.2411 Sep13332Approved£8,967.6011 Sep13337Approved£7,377.124 Sep13322Approved£5,720.40