Supplier invoice · Wrenmoor Services Ltd QuickBooks
Rowan Fleet Fuel Cards SI-212411
PaidAP-24193
Dated Mon 27 Jul 2026, received on Mon 27 Jul at 17:16 from the supplier portal. Due Mon 10 Aug (14 days). Booked in July 2026.
Total
£2,080.81
net £1,734.01 + VAT £346.80
Due
10 Aug
53 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Services Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4519 08
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 26 Jul 20265300 Van fuel cards · FLT | 1 | £1,734.01 | £1,734.01 |
Net£1,734.01VAT at 20%£346.80Total£2,080.81
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 8 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 28 engineer vans, week ending 26 Jul 2026 | 1 | £1,734.01 | £1,734.01 | 5300 Van fuel cards | FLT Engineer fleetholder Chris Haddon |
VAT at 20%£346.80Total£2,080.81
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: £1,000.01 to £10,000 including VAT, so budget holder, then the Group FD.
Ledger postings
QuickBooks stays the books of record for Services; this is what was posted there
Posted to QuickBooks on Wed 29 Jul at 15:17, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 5300 Van fuel cards | £1,734.01 | |
| 2200 VAT control | £346.80 | |
| 2100 Accounts payable | £2,080.81 | |
| Total | £2,080.81 | £2,080.81 |
Paid in run PR-SRV-0807 (GL-01127, Fri 7 Aug): 20 payments, £65,547.07, of which this invoice £2,080.81. The run debited 2100 Accounts payable, 2140 Intercompany: Wrenmoor Trading Ltd, 2130 Intercompany: Wrenmoor Holdings Ltd and credited 1200 Fernlea Bank current account.
Audit log
12 events, by the system and by people27 Jul
17:16CapturedDownloaded from the supplier portalThe system
17:16CapturedDownloaded from the supplier portalThe system
27 Jul
17:17ReadRead: supplier, invoice number, dates, 1 line and VATThe system
17:17ReadRead: supplier, invoice number, dates, 1 line and VATThe system
27 Jul
17:17CheckedChecked: not a duplicate; bank details match the supplier recordThe system
17:17CheckedChecked: not a duplicate; bank details match the supplier recordThe system
27 Jul
17:18CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
17:18CodedCoded to 5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)The system
27 Jul
17:18RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
17:18RoutedSent to Chris Haddon (budget holder, Engineer fleet)The system
29 Jul
09:00ReminderReminder sent to Chris HaddonThe system
09:00ReminderReminder sent to Chris HaddonThe system
29 Jul
14:20ApprovedApproved by Chris HaddonChris
14:20ApprovedApproved by Chris HaddonChris
29 Jul
14:21RoutedSent to Claire Ashworth (group fd)The system
14:21RoutedSent to Claire Ashworth (group fd)The system
29 Jul
15:16ApprovedApproved by Claire AshworthClaire
15:16ApprovedApproved by Claire AshworthClaire
29 Jul
15:17PostedPosted to QuickBooksThe system
15:17PostedPosted to QuickBooksThe system
7 Aug
09:12Payment runAdded to payment run PR-SRV-0807 (due 10 Aug)Liam
09:12Payment runAdded to payment run PR-SRV-0807 (due 10 Aug)Liam
7 Aug
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0807The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-SRV-0807The system
Approval route
£1,000.01 to £10,000, including VAT: Budget holder, then Group FD
- CapturedAutomaticDownloaded from the supplier portal, Mon 27 Jul 17:16
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5300 Van fuel cards, cost centre FLT (from the last 8 invoices from this supplier)
- Budget holderChris HaddonApproved by Chris Haddon, 29 Jul 14:20
- Group FDClaire AshworthApproved by Claire Ashworth, 29 Jul 15:16
- Posted to QuickBooksAutomatic29 Jul 15:17, July 2026
- PaidFernlea BankFri 7 Aug 14:00, run PR-SRV-0807
Approval trail
27 Jul 17:18Sent to Chris Haddon (budget holder, Engineer fleet)
29 Jul 09:00Reminder sent to Chris Haddon
29 Jul 14:20Approved by Chris Haddon
29 Jul 14:21Sent to Claire Ashworth (group fd)
29 Jul 15:16Approved by Claire Ashworth
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 10 Aug 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Services account ending 5528
Paid Fri 7 Aug at 14:00 by Faster Payment, run PR-SRV-0807.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023