Supplier invoice · Wrenmoor Trading Ltd Sage
Coldwell Controls Ltd 13309
PaidAP-24379
Dated Thu 20 Aug 2026, received on Thu 20 Aug at 14:09 from the AP mailbox. Due Wed 30 Sep (30 days end of month). Booked in August 2026.
Total
£4,495.68
net £3,746.40 + VAT £749.28
Due
30 Sep
2 days ago
The document
As the supplier sent it, from the AP mailbox
CCColdwell Controls LtdNottingham · 0115 496 0114
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Boiler sequence controller5000 Purchases: parts and spares · PUR | 3 | £318.00 | £954.00 |
| Frost thermostat5000 Purchases: parts and spares · PUR | 41 | £22.40 | £918.40 |
| BMS controller module5000 Purchases: parts and spares · PUR | 2 | £486.00 | £972.00 |
| Wireless thermostat receiver5000 Purchases: parts and spares · PUR | 22 | £41.00 | £902.00 |
Net£3,746.40VAT at 20%£749.28Total£4,495.68
Please pay to account ending 7838. Terms: 30 days end of month.
Lines and coding
4 lines, coding suggested from the last 26 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Boiler sequence controller | 3 | £318.00 | £954.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Frost thermostat | 41 | £22.40 | £918.40 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| BMS controller module | 2 | £486.00 | £972.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
| Wireless thermostat receiver | 22 | £41.00 | £902.00 | 5000 Purchases: parts and spares | PUR Purchasing and stockholder Kate Rowley |
VAT at 20%£749.28Total£4,495.68
Order, delivery and invoice
Within 2% or £25 of the purchase order, whichever is less
Purchase orderPO-T-6231raised Fri 7 Aug by Kate Rowley£3,746.40 net
DeliveryGRN-T-8947booked in Thu 20 Aug 11:46Goods in (Gareth Lomas)
This invoice13309dated Thu 20 Aug£3,746.40 net
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Boiler sequence controller | 3at £318.00 | 3 | 3at £318.00 | agrees |
| Frost thermostat | 41at £22.40 | 41 | 41at £22.40 | agrees |
| BMS controller module | 2at £486.00 | 2 | 2at £486.00 | agrees |
| Wireless thermostat receiver | 22at £41.00 | 22 | 22at £41.00 | agrees |
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Thu 20 Aug at 14:13, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 5000 Purchases: parts and spares | £3,746.40 | |
| 2201 Purchase tax control account | £749.28 | |
| 2100 Creditors control account | £4,495.68 | |
| Total | £4,495.68 | £4,495.68 |
Paid in run PR-TRD-0925 (GL-01157, Fri 25 Sep): 89 payments, £480,161.43, of which this invoice £4,495.68. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people20 Aug
14:09CapturedCaptured from the AP mailboxThe system
14:09CapturedCaptured from the AP mailboxThe system
20 Aug
14:10ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
14:10ReadRead: supplier, invoice number, dates, 4 lines and VATThe system
20 Aug
14:10CheckedChecked: not a duplicate; bank details match the supplier recordThe system
14:10CheckedChecked: not a duplicate; bank details match the supplier recordThe system
20 Aug
14:11CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 26 invoices from this supplier)The system
14:11CodedCoded to 5000 Purchases: parts and spares, cost centre PUR (from the last 26 invoices from this supplier)The system
20 Aug
14:12MatchedMatched to PO-T-6231 and delivery GRN-T-8947: prices and quantities agreeThe system
14:12MatchedMatched to PO-T-6231 and delivery GRN-T-8947: prices and quantities agreeThe system
20 Aug
14:12ApprovedApproved by the match (PO-T-6231 approved by Kate Rowley on 7 Aug)The system
14:12ApprovedApproved by the match (PO-T-6231 approved by Kate Rowley on 7 Aug)The system
20 Aug
14:13PostedPosted to SageThe system
14:13PostedPosted to SageThe system
25 Sep
09:04Payment runAdded to payment run PR-TRD-0925 (due 30 Sep)Joanne
09:04Payment runAdded to payment run PR-TRD-0925 (due 30 Sep)Joanne
25 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0925The system
Approval route
Approved by the three-way match
- CapturedAutomaticCaptured from the AP mailbox, Thu 20 Aug 14:09
- Read and checkedAutomaticSupplier, invoice number, dates, 4 lines and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic5000 Purchases: parts and spares, cost centre PUR (from the last 26 invoices from this supplier)
- Matched to the order and deliveryAutomaticMatched to PO-T-6231 and delivery GRN-T-8947: prices and quantities agree
- Approved by the matchAutomatic(PO-T-6231 approved by Kate Rowley on 7 Aug)
- Posted to SageAutomatic20 Aug 14:13, August 2026
- PaidFernlea BankFri 25 Sep 14:00, run PR-TRD-0925
Approval trail
20 Aug 14:12Approved by the match (PO-T-6231 approved by Kate Rowley on 7 Aug)
Payment
Payment runs →DueWed 30 Sep 2026
Terms30 days end of month
Pay toaccount ending 7838
FromFernlea Bank, Trading account ending 6031
Paid Fri 25 Sep at 14:00 by Faster Payment, run PR-TRD-0925.
Supplier
Supplier page →Coldwell Controls Ltd
Controls · Nottingham
ContactWayne Ashby
Phone on file0115 496 0114
SuppliesTrading, Services
Bank detailsending 7838, since 16 Apr 2020
Other invoices from them to Trading
1 Oct13349Approved£6,611.2828 Sep13343Approved£6,420.2411 Sep13332Approved£8,967.6011 Sep13337Approved£7,377.124 Sep13322Approved£5,720.40