Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212504
PaidAP-24404
Dated Mon 24 Aug 2026, received on Tue 25 Aug at 15:23 from the supplier portal. Due Mon 7 Sep (14 days). Booked in August 2026.
Total
£699.20
net £582.67 + VAT £116.53
Due
7 Sep
25 days ago
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 23 Aug 20267300 Fuel cards · FLT | 1 | £582.67 | £582.67 |
Net£582.67VAT at 20%£116.53Total£699.20
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 24 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 23 Aug 2026 | 1 | £582.67 | £582.67 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£116.53Total£699.20
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Wed 26 Aug at 12:28, in August 2026.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £582.67 | |
| 2201 Purchase tax control account | £116.53 | |
| 2100 Creditors control account | £699.20 | |
| Total | £699.20 | £699.20 |
Paid in run PR-TRD-0904 (GL-01143, Fri 4 Sep): 8 payments, £22,342.52, of which this invoice £699.20. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people25 Aug
15:23CapturedDownloaded from the supplier portalThe system
15:23CapturedDownloaded from the supplier portalThe system
25 Aug
15:24ReadRead: supplier, invoice number, dates, 1 line and VATThe system
15:24ReadRead: supplier, invoice number, dates, 1 line and VATThe system
25 Aug
15:24CheckedChecked: not a duplicate; bank details match the supplier recordThe system
15:24CheckedChecked: not a duplicate; bank details match the supplier recordThe system
25 Aug
15:25CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)The system
15:25CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)The system
25 Aug
15:25RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
15:25RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
26 Aug
12:27ApprovedApproved by Gareth LomasGareth
12:27ApprovedApproved by Gareth LomasGareth
26 Aug
12:28PostedPosted to SageThe system
12:28PostedPosted to SageThe system
4 Sep
09:04Payment runAdded to payment run PR-TRD-0904 (due 7 Sep)Joanne
09:04Payment runAdded to payment run PR-TRD-0904 (due 7 Sep)Joanne
4 Sep
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0904The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0904The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Tue 25 Aug 15:23
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7300 Fuel cards, cost centre FLT (from the last 24 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 26 Aug 12:27
- Posted to SageAutomatic26 Aug 12:28, August 2026
- PaidFernlea BankFri 4 Sep 14:00, run PR-TRD-0904
Approval trail
25 Aug 15:25Sent to Gareth Lomas (budget holder, Delivery fleet)
26 Aug 12:27Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 7 Sep 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Paid Fri 4 Sep at 14:00 by Faster Payment, run PR-TRD-0904.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023