Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212345
PaidAP-24040
Dated Mon 6 Jul 2026, received on Mon 6 Jul at 10:31 from the supplier portal. Due Mon 20 Jul (14 days). Booked in July 2026.
Total
£823.56
net £686.30 + VAT £137.26
Due
20 Jul
74 days ago
A copy of this invoice was stopped
AP-24056 ("SI-212330", received Wed 8 Jul) was held as a duplicate of this one and rejected.
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 5 Jul 20267300 Fuel cards · FLT | 1 | £686.30 | £686.30 |
Net£686.30VAT at 20%£137.26Total£823.56
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line, coding suggested from the last 19 invoices from this supplier| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 5 Jul 2026 | 1 | £686.30 | £686.30 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£137.26Total£823.56
No purchase order
Fuel cards is not bought on purchase orders. It goes on the approval route: up to £1,000 including VAT, so budget holder.
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Posted to Sage on Mon 6 Jul at 12:52, in July 2026.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £686.30 | |
| 2201 Purchase tax control account | £137.26 | |
| 2100 Creditors control account | £823.56 | |
| Total | £823.56 | £823.56 |
Paid in run PR-TRD-0717 (GL-01113, Fri 17 Jul): 13 payments, £10,133.15, of which this invoice £823.56. The run debited 2100 Creditors control account and credited 1200 Fernlea Bank current account.
Audit log
9 events, by the system and by people6 Jul
10:31CapturedDownloaded from the supplier portalThe system
10:31CapturedDownloaded from the supplier portalThe system
6 Jul
10:32ReadRead: supplier, invoice number, dates, 1 line and VATThe system
10:32ReadRead: supplier, invoice number, dates, 1 line and VATThe system
6 Jul
10:32CheckedChecked: not a duplicate; bank details match the supplier recordThe system
10:32CheckedChecked: not a duplicate; bank details match the supplier recordThe system
6 Jul
10:33CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 19 invoices from this supplier)The system
10:33CodedCoded to 7300 Fuel cards, cost centre FLT (from the last 19 invoices from this supplier)The system
6 Jul
10:33RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
10:33RoutedSent to Gareth Lomas (budget holder, Delivery fleet)The system
6 Jul
12:51ApprovedApproved by Gareth LomasGareth
12:51ApprovedApproved by Gareth LomasGareth
6 Jul
12:52PostedPosted to SageThe system
12:52PostedPosted to SageThe system
17 Jul
09:04Payment runAdded to payment run PR-TRD-0717 (due 20 Jul)Joanne
09:04Payment runAdded to payment run PR-TRD-0717 (due 20 Jul)Joanne
17 Jul
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0717The system
14:00PaidPaid by Faster Payment from Fernlea Bank, run PR-TRD-0717The system
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Mon 6 Jul 10:31
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT. Not a duplicate; bank details match the supplier record
- CodedAutomatic7300 Fuel cards, cost centre FLT (from the last 19 invoices from this supplier)
- Budget holderGareth LomasApproved by Gareth Lomas, 6 Jul 12:51
- Posted to SageAutomatic6 Jul 12:52, July 2026
- PaidFernlea BankFri 17 Jul 14:00, run PR-TRD-0717
Approval trail
6 Jul 10:33Sent to Gareth Lomas (budget holder, Delivery fleet)
6 Jul 12:51Approved by Gareth Lomas
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
Payment runs →DueMon 20 Jul 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Paid Fri 17 Jul at 14:00 by Faster Payment, run PR-TRD-0717.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023