Supplier invoice · Wrenmoor Trading Ltd Sage
Rowan Fleet Fuel Cards SI-212330
Rejectedduplicate stoppedAP-24056
Dated Mon 6 Jul 2026, received on Wed 8 Jul at 08:15 from the supplier portal. Due Mon 20 Jul (14 days). Booked in July 2026.
Total
£823.56
net £686.30 + VAT £137.26
Due
20 Jul
74 days ago
Duplicate stopped before it was paid
Same supplier, same amount and same date as AP-24040 (SI-212345), sent again as "SI-212330". Held before coding and rejected; nothing was posted and nothing was paid twice.
The document
As the supplier sent it, from the supplier portal
RFRowan Fleet Fuel CardsLeicester · 0116 496 0282
VAT invoice
Invoice toWrenmoor Trading Ltd, Wrenmoor House, Calvert Way, Derby DE24 · VAT GB 318 4502 61
| Description | Qty | Unit | Net |
|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 5 Jul 20267300 Fuel cards · FLT | 1 | £686.30 | £686.30 |
Net£686.30VAT at 20%£137.26Total£823.56
Please pay to account ending 8894. Terms: 14 days.
Lines and coding
1 line| Line | Qty | Unit | Net | Account | Cost centre |
|---|---|---|---|---|---|
| Fuel card transactions, 4 delivery vans, week ending 5 Jul 2026 | 1 | £686.30 | £686.30 | 7300 Fuel cards | FLT Delivery fleetholder Gareth Lomas |
VAT at 20%£137.26Total£823.56
Duplicate check
stopped| Field | This document | Already received |
|---|---|---|
| Invoice number | SI-212330 | SI-212345 |
| Supplier | Rowan Fleet Fuel Cards | Rowan Fleet Fuel Cards |
| Invoice date | Mon 6 Jul | Mon 6 Jul |
| Total | £823.56 | £823.56 |
| Received | 8 Jul 08:15 | 6 Jul 10:31 |
Ledger postings
Sage stays the books of record for Trading; this is what was posted there
Rejected, so nothing was posted. These are the lines it would have posted.
| Account | Debit | Credit |
|---|---|---|
| 7300 Fuel cards | £686.30 | |
| 2201 Purchase tax control account | £137.26 | |
| 2100 Creditors control account | £823.56 | |
| Total | £823.56 | £823.56 |
Audit log
4 events, by the system and by people8 Jul
08:15CapturedDownloaded from the supplier portalThe system
08:15CapturedDownloaded from the supplier portalThe system
8 Jul
08:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
08:16ReadRead: supplier, invoice number, dates, 1 line and VATThe system
8 Jul
08:16HeldDuplicate suspected: same supplier, same amount and same date as AP-24040 (SI-212345). Held before codingThe system
08:16HeldDuplicate suspected: same supplier, same amount and same date as AP-24040 (SI-212345). Held before codingThe system
8 Jul
09:49RejectedRejected as a duplicate after checking with the supplier. Not posted, nothing paidJoanne
09:49RejectedRejected as a duplicate after checking with the supplier. Not posted, nothing paidJoanne
Approval route
Up to £1,000, including VAT: Budget holder
- CapturedAutomaticDownloaded from the supplier portal, Wed 8 Jul 08:15
- Read and checkedAutomaticSupplier, invoice number, dates, 1 line and VAT
- Duplicate suspectedAutomaticDuplicate suspected: same supplier, same amount and same date as AP-24040 (SI-212345). Held before coding
- RejectedJoanneRejected as a duplicate after checking with the supplier. Not posted, nothing paid (8 Jul 09:49)
Approval trail
8 Jul 08:16Duplicate suspected: same supplier, same amount and same date as AP-24040 (SI-212345). Held before coding
8 Jul 09:49Rejected as a duplicate after checking with the supplier. Not posted, nothing paid
Reminders at 2 and 4 working days; escalated to the Group FD at 5. Anyone higher on the route can approve in place of a lower step. The audit trail records who approved and for whom.
Payment
DueMon 20 Jul 2026
Terms14 days
Pay toaccount ending 8894
FromFernlea Bank, Trading account ending 6031
Rejected, so nothing is paid.
Supplier
Supplier page →Rowan Fleet Fuel Cards
Fuel cards · Leicester
ContactRob Gilbert
Phone on file0116 496 0282
SuppliesTrading, Services
Bank detailsending 8894, since 22 Jun 2023