Friday 2 October 2026 · Derby · September close, working day 2 of 3
Good morning, Claire.
Day 2 of the September close. 6 September invoices still need approving before the cut-off, one of them the Trading invoice Services has not booked, so the group does not tie yet. Today's payment runs need your approval by 14:00: £34,915.95 across three companies.
Month-end close · three companies, three ledgers
September close
Working day 2 of 3. Target: close on Monday 5 October, board pack to the directors by 17:00.
6 blocked · 10 due by today still open
- Day 0Wed 30 Sep3 of 3 tasks done, month end
- Working day 1Thu 1 Oct25 of 25 tasks done
- Working day 2 · todayFri 2 Oct15 of 25 tasks done
- Working day 3Mon 5 Oct0 of 25 tasks done, board pack 17:00
CompanyChecklistTrial balanceIntercompanyInvoices waiting
Wrenmoor Holdings LtdXero14 / 221 blockedBalances£3,084,688.80debits = creditsAgreed10 pairs agree1£2,340.00 to approve
What is blocking the close
6 September invoices waiting for approval, so the AP cut-off cannot finish in any company. One of them, Trading's WT-208358, is also why Trading and Services do not agree.
Try it: approve them as Claire
Approving posts each invoice to its own ledger in September, finishes that company's AP cut-off, and, for Trading's invoice, brings Trading and Services into agreement so the group can tie.
Today's payment runs
Built at 09:00 from approved invoices due by next Friday, checked against each bank balance. Martin has approved; yours is the second approval.
3 h 18 min to 14:00
| Company | Run total | Bank after the run | Approval |
|---|---|---|---|
| HoldingsPR-HLD-1002 | £1,095.485 payments | £235,777.07now £236,872.55minimum £50,000 | Martin 10:08 |
| TradingPR-TRD-1002 | £6,200.387 payments | £228,109.13now £234,309.51minimum £75,000 | Martin 10:05 |
| ServicesPR-SRV-1002 · 3 left out | £27,620.0921 payments | £560,274.32now £587,894.41minimum £40,000 | Martin 10:11 |
£34,915.95 in 33 payments · 3 of 3 runs need youLeft out: 2 not yet approved, 1 held after a bank detail change
Invoices waiting, by approver
Reminders go out automatically at 2 and 4 working days
MEMark Ellison Operations manager3 waiting more than 4 days, 6 reminders sent, 3 escalated to you6£7,207KRKate Rowley Buyer2 on query, covering for Gareth Lomas (on leave)4£6,379CAClaire Ashworth (you) Group Finance Directoroldest 3 days, 2 reminders sent2£6,900MHMartin Hale Financial Controlleroldest 1 day4£3,546SWSteve Wragg Sales manageroldest 1 day3£4,776DFDawn Fletcher Contracts manageroldest 1 day3£5,100
delegationGareth Lomas is on annual leave until Fri 9 Oct: approvals go to Kate RowleyMoney caught before it left
this weekDuplicate stopped£1,867.20Thornbeck Sensors Ltd sent INV-04417 again as "4417": same amount, same date. Stopped before coding and rejected; nothing was paid twice.Tue 29 Sep 09:42Payment held£3,264.00Lorbeck Water Hygiene Ltd: an email asked us to pay a new bank account. Held, and left out of today’s run, until someone confirms the change by calling the number on file.Tue 29 Sep 08:57Over the order price£132.00Marnwood Motors and Drives charged £91.50 a motor against £86.00 on PO-T-6346: £132.00 over before VAT (6.4%). Waiting for Kate Rowley, the buyer.Tue 29 Sep 15:21
3 duplicates stopped this quarter, £4,477.56 →Invoice inbox
Inbox →36 documents since 13:00 yesterday, read and coded as they arrived
Board pack
Board pack →Builds itself as the close finishes. Due to the directors Mon 5 Oct 17:00.
2 / 10sections ready
- Cover and contentsready
- Highlightswaiting for 2 tasks
- Group profit and losswaiting for 4 tasks
- Company profit and losswaiting for 4 tasks
- Balance sheetwaiting for 4 tasks
- Cash and payment runsready
- Key figureswaiting for 3 tasks
- Variance commentarywaiting for 1 task
- Appendix: aged creditorswaiting for 3 tasks
- Appendix: intercompanywaiting for 2 tasks
READINGThornbeck Sensors Ltd INV-04441 (Trading, £4,629.60): arrived 10:39, being read10:40READINGTallmere Access Hire Ltd 2026/2581 (Services, £768.00): arrived 10:38, being read10:39AUTOBank feeds read again: £23,118.70 received by Trading this morning10:30READINGSpringholt Coolers Ltd 15829 (Holdings, £168.00): arrived 10:27, being read10:28WAITINGVexley Valves and Fittings 14868 (Trading, £5,023.44): coded; waiting for the delivery against PO-T-6359 before matching10:21MATCHEDInchmere Boiler Parts 2026/6523 (Trading, £3,477.84): matched to PO-T-6364 and GRN-T-9063, approved by the match and posted to Sage10:09ROUTEDGarthwick Commercials 18837 (Trading, £583.20): coded to 7301 Vehicle repairs and servicing and sent to Kate Rowley for Gareth Lomas (on leave)10:00MATCHEDUlverby Compressors Ltd UCL-2050 (Trading, £8,994.24): matched to PO-T-6360 and GRN-T-9057, approved by the match and posted to Sage09:44ROUTEDDeskline Office Supplies SI-206420 (Holdings, £221.52): coded to 429 General expenses and sent to Martin Hale09:32MATCHEDKestrelford Plumbing Supplies SI-211130 (Services, £1,359.86): matched to PO-S-2445 and GRN-S-3141, approved by the match and posted to QuickBooks09:19MATCHEDElsworth Filtration Ltd 2026/3053 (Trading, £3,571.20): matched to PO-T-6362 and GRN-T-9056, approved by the match and posted to Sage09:10CHASED3 approvals chased: 2 escalated to you after 5 working days, 1 reminder sent09:00
Every action, by people and by the system: activity log →701 supplier invoices since July, 39 payment runs, 26 September journals: one system over three ledgers
Xero, Sage and QuickBooks stay the books of record. Everyone who approves, from the buyer to the MD, has a login: unlimited users, £0 per seat.