LIVE DEMO
Audit trail · Mon 28 Sep to Fri 2 Oct 10:42

Activity

Every recorded action this week on supplier invoices, journals, payment runs and the close checklist, who did it, when, and on which record: 339 by the auto-pilot, 141 by 10 people. Nothing is ever edited or deleted.

The rules behind Auto
Who did what, Monday to now
Each dot is one action. Tap a name or a day to filter the trail below.
Approved or doneMatched or runChasedHeldCaptured or noted
Now: Fri 2 Oct, 10:42
This week, newest first
480 lines
Fri 2 Oct, to 10:42166
10:40Reading the document: supplier, number, dates, lines and VATAP-24701 Thornbeck Sensors Ltd INV-04441, £4,629.60Auto-pilotRead10:39Captured from the AP mailboxAP-24701 Thornbeck Sensors Ltd INV-04441, £4,629.60Auto-pilotCaptured10:39Reading the document: supplier, number, dates, lines and VATAP-24700 Tallmere Access Hire Ltd 2026/2581, £768.00Auto-pilotRead10:38Captured from the AP mailboxAP-24700 Tallmere Access Hire Ltd 2026/2581, £768.00Auto-pilotCaptured10:30SWCorporation tax at 25%, September 2026 (estimate as the books stand): prepared for reviewJ-SRV-2609-08, £8,249.61Sarah Whitfield, Management accountantJournal prepared10:30SWCorporation tax at 25%, September 2026 (estimate as the books stand): prepared for reviewJ-TRD-2609-09, £11,136.12Sarah Whitfield, Management accountantJournal prepared10:30SWCorporation tax at 25%, September 2026 (estimate as the books stand): prepared for reviewJ-HLD-2609-08, £2,062.52Sarah Whitfield, Management accountantJournal prepared10:28Reading the document: supplier, number, dates, lines and VATAP-24699 Springholt Coolers Ltd 15829, £168.00Auto-pilotRead10:27Captured from the AP mailboxAP-24699 Springholt Coolers Ltd 15829, £168.00Auto-pilotCaptured10:25JPSuspense and clearing accounts cleared: doneTRD-susp Trading close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done10:21Waiting for the delivery against PO-T-6359 (due today) before matchingAP-24698 Vexley Valves and Fittings 14868, £5,023.44Auto-pilotMatched10:20MHAged debtors reviewed; bad debt provision: doneTRD-debt Trading close checklistMartin Hale, Financial ControllerClose task done10:20MHBad debt provision, September 2026: reviewed and posted to SageJ-TRD-2609-05, £360.00Martin Hale, Financial ControllerJournal posted10:20Coded to 5000 Purchases: parts and spares, cost centre PUR (from this supplier's history)AP-24698 Vexley Valves and Fittings 14868, £5,023.44Auto-pilotCoded10:19Checked: not a duplicate; bank details match the supplier recordAP-24698 Vexley Valves and Fittings 14868, £5,023.44Auto-pilotChecked10:19Read: supplier, invoice number, dates, 4 lines and VATAP-24698 Vexley Valves and Fittings 14868, £5,023.44Auto-pilotRead10:18LBSuspense and clearing accounts cleared: doneSRV-susp Services close checklistLiam Bradshaw, Accounts payable, ServicesClose task done10:18Captured from the AP mailboxAP-24698 Vexley Valves and Fittings 14868, £5,023.44Auto-pilotCaptured10:15SWBad debt provision, September 2026: prepared for reviewJ-TRD-2609-05, £360.00Sarah Whitfield, Management accountantJournal prepared10:12JPSuspense and clearing accounts cleared: doneHLD-susp Holdings close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done10:11MHPayment run approved (first of two approvals); waiting for Claire AshworthPR-SRV-1002, £27,620.09Martin Hale, Financial ControllerRun approved10:10SWSlow-moving stock provision: quarterly review: prepared as a draft. Provision raised from £38,600.00 to £42,780.00 after the quarterly slow-moving review. Waiting for Martin Hale to reviewJ-TRD-2609-08, £4,180.00Sarah Whitfield, Management accountantJournal prepared10:09Posted to SageAP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotPosted10:08MHPayment run approved (first of two approvals); waiting for Claire AshworthPR-HLD-1002, £1,095.48Martin Hale, Financial ControllerRun approved10:08Approved by the match (PO-T-6364 approved by Kate Rowley on 25 Sep)AP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotApproved10:08Matched to PO-T-6364 and delivery GRN-T-9063: prices and quantities agreeAP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotMatched10:07Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 17 invoices from this supplier)AP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotCoded10:06Checked: not a duplicate; bank details match the supplier recordAP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotChecked10:06Read: supplier, invoice number, dates, 3 lines and VATAP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotRead10:05MHPayment run approved (first of two approvals); waiting for Claire AshworthPR-TRD-1002, £6,200.38Martin Hale, Financial ControllerRun approved10:05DFOpen job sheets checked against the accrued income: doneSRV-wip Services close checklistDawn Fletcher, Contracts managerClose task done10:05Captured from the AP mailboxAP-24697 Inchmere Boiler Parts 2026/6523, £3,477.84Auto-pilotCaptured10:00SWFixed asset register agreed to the trial balance: doneSRV-far Services close checklistSarah Whitfield, Management accountantClose task done10:00Gareth Lomas is on annual leave: sent to Kate Rowley (delegate)AP-24696 Garthwick Commercials 18837, £583.20Auto-pilotRouted10:00Coded to 7301 Vehicle repairs and servicing, cost centre FLT (from the last 21 invoices from this supplier)AP-24696 Garthwick Commercials 18837, £583.20Auto-pilotCoded09:59Checked: not a duplicate; bank details match the supplier recordAP-24696 Garthwick Commercials 18837, £583.20Auto-pilotChecked09:59Read: supplier, invoice number, dates, 1 line and VATAP-24696 Garthwick Commercials 18837, £583.20Auto-pilotRead09:58Captured from the AP mailboxAP-24696 Garthwick Commercials 18837, £583.20Auto-pilotCaptured09:55SWFixed asset register agreed to the trial balance: doneTRD-far Trading close checklistSarah Whitfield, Management accountantClose task done09:50SWFixed asset register agreed to the trial balance: doneHLD-far Holdings close checklistSarah Whitfield, Management accountantClose task done09:45LBSupplier statement reconciliations, main suppliers: doneSRV-stmts Services close checklistLiam Bradshaw, Accounts payable, ServicesClose task done09:44Posted to SageAP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotPosted09:43Approved by the match (PO-T-6360 approved by Kate Rowley on 25 Sep)AP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotApproved09:43Matched to PO-T-6360 and delivery GRN-T-9057: prices and quantities agreeAP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotMatched09:42Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 23 invoices from this supplier)AP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotCoded09:41Reversal: goods received not invoiced, September: posted to SageJ-TRD-2610-01, £13,853.00Auto-pilotJournal posted09:41Checked: not a duplicate; bank details match the supplier recordAP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotChecked09:41Read: supplier, invoice number, dates, 3 lines and VATAP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotRead09:40SWGoods received not invoiced: accrue September deliveries: done. Three deliveries, including the Marnwood motors at the order priceTRD-grni Trading close checklistSarah Whitfield, Management accountantClose task done09:40MHGoods received not invoiced, September: 3 deliveries accrued at the order price: reviewed and posted to SageJ-TRD-2609-06, £13,853.00Martin Hale, Financial ControllerJournal posted09:40Captured from the AP mailboxAP-24695 Ulverby Compressors Ltd UCL-2050, £8,994.24Auto-pilotCaptured09:35JPSupplier statement reconciliations, main suppliers: doneHLD-stmts Holdings close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done09:32Sent to Martin Hale (budget holder, Group finance)AP-24694 Deskline Office Supplies SI-206420, £221.52Auto-pilotRouted09:32Coded to 429 General expenses, cost centre FIN (from the last 28 invoices from this supplier)AP-24694 Deskline Office Supplies SI-206420, £221.52Auto-pilotCoded09:31Checked: not a duplicate; bank details match the supplier recordAP-24694 Deskline Office Supplies SI-206420, £221.52Auto-pilotChecked09:31Read: supplier, invoice number, dates, 1 line and VATAP-24694 Deskline Office Supplies SI-206420, £221.52Auto-pilotRead09:30SWGoods received not invoiced, September: 3 deliveries accrued at the order price: prepared for reviewJ-TRD-2609-06, £13,853.00Sarah Whitfield, Management accountantJournal prepared09:30Captured from the AP mailboxAP-24694 Deskline Office Supplies SI-206420, £221.52Auto-pilotCaptured09:20DFAged debtors reviewed; contract renewals checked: doneSRV-debt Services close checklistDawn Fletcher, Contracts managerClose task done09:19Posted to QuickBooksAP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotPosted09:18Approved by the match (PO-S-2445 approved by Mark Ellison on 25 Sep)AP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotApproved09:18Matched to PO-S-2445 and delivery GRN-S-3141: prices and quantities agreeAP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotMatched09:17Coded to 5000 Parts and materials, cost centre REA (from the last 9 invoices from this supplier)AP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotCoded09:16Checked: not a duplicate; bank details match the supplier recordAP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotChecked09:16Read: supplier, invoice number, dates, 3 lines and VATAP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotRead09:15Captured from the AP mailboxAP-24693 Kestrelford Plumbing Supplies SI-211130, £1,359.86Auto-pilotCaptured09:12LBPayment run prepared: 21 payments, £27,620.09, checked against the Services bank balance of £587,894.41; 3 left outPR-SRV-1002, £27,620.09Liam Bradshaw, Accounts payable, ServicesRun prepared09:12LBAdded to payment run PR-SRV-1002 (due 7 Oct)AP-24630 Lexbury Locksmiths 18581, £106.36Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 5 Oct)AP-24618 Rowan Fleet Fuel Cards SI-212555, £2,653.42Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 5 Oct)AP-24608 Brookholt Kitchen Extract Cleaning 2026/5354, £3,558.00Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 9 Oct)AP-24519 Wrenmoor Trading Ltd WT-208301, £1,210.44Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 9 Oct)AP-24518 Wrenmoor Trading Ltd WT-208296, £813.65Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 9 Oct)AP-24515 Linbeck Lifting Equipment 14440, £356.17Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 8 Oct)AP-24514 Kestrelford Plumbing Supplies SI-211013, £951.56Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 8 Oct)AP-24512 Wrenmoor Trading Ltd WT-208294, £1,385.47Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 8 Oct)AP-24511 Wrenmoor Trading Ltd WT-208291, £1,420.32Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 8 Oct)AP-24503 Brindley Refrigerants Ltd INV-02923, £2,351.51Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24492 Penderby Skills Centre SI-215309, £1,533.60Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24490 Brindley Refrigerants Ltd INV-02919, £1,702.74Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24489 Carrow Legal LLP INV-08451, £991.20Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24487 Hatmere Washroom Services HWS-3667, £107.62Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24486 Tarnbeck Tyre and Exhaust 17288, £432.00Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 3 Oct)AP-24484 Airmere Testing Ltd ATL-4391, £2,689.20Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24482 Wrenmoor Trading Ltd WT-208285, £964.13Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24481 Wrenmoor Trading Ltd WT-208280, £973.63Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24480 Wrenmoor Trading Ltd WT-208276, £449.86Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 4 Oct)AP-24479 Wrenmoor Trading Ltd WT-208275, £1,641.82Liam Bradshaw, Accounts payable, ServicesPayment run09:12LBAdded to payment run PR-SRV-1002 (due 3 Oct)AP-24468 Wrenmoor Trading Ltd WT-208269, £1,327.39Liam Bradshaw, Accounts payable, ServicesPayment run09:10Posted to SageAP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotPosted09:09Approved by the match (PO-T-6362 approved by Kate Rowley on 25 Sep)AP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotApproved09:09Matched to PO-T-6362 and delivery GRN-T-9056: prices and quantities agreeAP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotMatched09:08JPPayment run prepared: 5 payments, £1,095.48, checked against the Holdings bank balance of £236,872.55PR-HLD-1002, £1,095.48Joanne Pickering, Accounts payable, Holdings and TradingRun prepared09:08Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 18 invoices from this supplier)AP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotCoded09:08JPAdded to payment run PR-HLD-1002 (due 7 Oct)AP-24627 Alvbeck Catering SI-226172, £336.64Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:08JPAdded to payment run PR-HLD-1002 (due 5 Oct)AP-24610 Rowbeck Couriers 2026/2368, £51.97Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:08JPAdded to payment run PR-HLD-1002 (due 7 Oct)AP-24530 Deskline Office Supplies SI-206375, £440.40Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:08JPAdded to payment run PR-HLD-1002 (due 7 Oct)AP-24509 Greenholt Office Plants SI-212288, £91.38Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:08JPAdded to payment run PR-HLD-1002 (due 8 Oct)AP-24507 Normere Grounds Maintenance 17091, £175.09Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:07Checked: not a duplicate; bank details match the supplier recordAP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotChecked09:07Read: supplier, invoice number, dates, 2 lines and VATAP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotRead09:06Captured from the AP mailboxAP-24692 Elsworth Filtration Ltd 2026/3053, £3,571.20Auto-pilotCaptured09:04JPPayment run prepared: 7 payments, £6,200.38, checked against the Trading bank balance of £234,309.51PR-TRD-1002, £6,200.38Joanne Pickering, Accounts payable, Holdings and TradingRun prepared09:04JPAdded to payment run PR-TRD-1002 (due 5 Oct)AP-24614 Crossway Parcels Ltd 2026/8184, £1,806.12Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 5 Oct)AP-24611 Rowan Fleet Fuel Cards SI-212537, £822.00Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 7 Oct)AP-24505 Lenholt Cleaning Supplies LCS-3043, £146.95Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 7 Oct)AP-24504 Trentvale Haulage Ltd THL-7687, £1,315.69Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 5 Oct)AP-24483 Liftmere Handling Ltd 17032, £744.00Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 4 Oct)AP-24477 Cotmere Pallets SI-220091, £434.95Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:04JPAdded to payment run PR-TRD-1002 (due 4 Oct)AP-24473 Northmoor Forklift Training 2026/3132, £930.67Joanne Pickering, Accounts payable, Holdings and TradingPayment run09:00Reminder sent to Claire AshworthAP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotReminder09:00Escalated to Claire Ashworth (Group FD): waiting 5 working daysAP-24644 Sallowby Water Hygiene Ltd INV-05126, £648.00Auto-pilotEscalated09:00Escalated to Claire Ashworth (Group FD): waiting 5 working daysAP-24637 Tallmere Access Hire Ltd 2026/2565, £1,164.00Auto-pilotEscalated08:56Posted to SageAP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotPosted08:55MHGroup cash report: doneGRP-cash Group close checklistMartin Hale, Financial ControllerClose task done08:55Approved by the match (PO-T-6363 approved by Kate Rowley on 25 Sep)AP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotApproved08:55Matched to PO-T-6363 and delivery GRN-T-9062: prices and quantities agreeAP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotMatched08:54Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 24 invoices from this supplier)AP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotCoded08:53Checked: not a duplicate; bank details match the supplier recordAP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotChecked08:53Read: supplier, invoice number, dates, 3 lines and VATAP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotRead08:52Captured from the AP mailboxAP-24691 Langmere Refrigeration Parts SI-218405, £6,827.04Auto-pilotCaptured08:48Posted to QuickBooksAP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotPosted08:47Approved by the match (PO-S-2442 approved by Mark Ellison on 23 Sep)AP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotApproved08:47Matched to PO-S-2442 and delivery GRN-S-3143: prices and quantities agreeAP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotMatched08:46Coded to 5000 Parts and materials, cost centre PPM (from the last 11 invoices from this supplier)AP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotCoded08:45Checked: not a duplicate; bank details match the supplier recordAP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotChecked08:45Read: supplier, invoice number, dates, 1 line and VATAP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotRead08:44Captured from the AP mailboxAP-24690 Elsworth Filtration Ltd 2026/3051, £1,840.42Auto-pilotCaptured08:40MHIntercompany reconciliation: Holdings with Trading and Services: done. Every Holdings pair agreesHLD-ic Holdings close checklistMartin Hale, Financial ControllerClose task done08:40LBCalled again: left a message for Lorbeck accounts. Payment stays heldAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Liam Bradshaw, Accounts payable, ServicesNote08:34Quantity short: invoiced 12, delivered 10 on GRN-T-9060 (2 short, £236.00). Held for Kate Rowley (buyer)AP-24689 Dunmere Pumps Ltd DPL-5064, £1,699.20Auto-pilotQuery08:33Coded to 5000 Purchases: parts and spares, cost centre PUR (from this supplier's history)AP-24689 Dunmere Pumps Ltd DPL-5064, £1,699.20Auto-pilotCoded08:32Checked: not a duplicate; bank details match the supplier recordAP-24689 Dunmere Pumps Ltd DPL-5064, £1,699.20Auto-pilotChecked08:32Read: supplier, invoice number, dates, 1 line and VATAP-24689 Dunmere Pumps Ltd DPL-5064, £1,699.20Auto-pilotRead08:31Captured from the AP mailboxAP-24689 Dunmere Pumps Ltd DPL-5064, £1,699.20Auto-pilotCaptured08:21Sent to David Kershaw (group md)AP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotRouted08:20CAApproved by Claire AshworthAP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Claire Ashworth, Group Finance DirectorApproved08:18Posted to SageAP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotPosted08:17Approved by the match (PO-T-6365 approved by Kate Rowley on 25 Sep)AP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotApproved08:17Matched to PO-T-6365 and delivery GRN-T-9064: prices and quantities agreeAP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotMatched08:16Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 7 invoices from this supplier)AP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotCoded08:15Checked: not a duplicate; bank details match the supplier recordAP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotChecked08:15Read: supplier, invoice number, dates, 4 lines and VATAP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotRead08:14Captured from the AP mailboxAP-24688 Colmere Copper Tube Ltd 15216, £5,041.20Auto-pilotCaptured08:07Sent to Kate Rowley (budget holder, Purchasing and stock)AP-24687 Trentvale Haulage Ltd THL-7715, £1,461.72Auto-pilotRouted08:07Coded to 5100 Carriage, cost centre PUR (from the last 25 invoices from this supplier)AP-24687 Trentvale Haulage Ltd THL-7715, £1,461.72Auto-pilotCoded08:06Checked: not a duplicate; bank details match the supplier recordAP-24687 Trentvale Haulage Ltd THL-7715, £1,461.72Auto-pilotChecked08:06Read: supplier, invoice number, dates, 1 line and VATAP-24687 Trentvale Haulage Ltd THL-7715, £1,461.72Auto-pilotRead08:05Consolidation run: the group does not tie yet (£1,368.58 intercompany difference)ConsolidationAuto-pilotSystem check08:05Captured from the AP mailboxAP-24687 Trentvale Haulage Ltd THL-7715, £1,461.72Auto-pilotCaptured08:00Intercompany matching: Trading and Services are £1,368.58 apart (Trading invoice WT-208358 not booked in Services)IntercompanyAuto-pilotSystem check07:15Sent to Mark Ellison (budget holder, Reactive repairs)AP-24686 Wrenmoor Trading Ltd WT-208362, £259.78Auto-pilotRouted07:15Coded to 5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 15 invoices from this supplier)AP-24686 Wrenmoor Trading Ltd WT-208362, £259.78Auto-pilotCoded07:14Checked: not a duplicate; bank details match the supplier recordAP-24686 Wrenmoor Trading Ltd WT-208362, £259.78Auto-pilotChecked07:14Read: supplier, invoice number, dates, 1 line and VATAP-24686 Wrenmoor Trading Ltd WT-208362, £259.78Auto-pilotRead07:14Sent to Mark Ellison (budget holder, Planned maintenance)AP-24685 Wrenmoor Trading Ltd WT-208361, £886.91Auto-pilotRouted07:14Coded to 5010 Parts: Wrenmoor Trading Ltd, cost centre PPM (from the last 12 invoices from this supplier)AP-24685 Wrenmoor Trading Ltd WT-208361, £886.91Auto-pilotCoded07:14Sent to Mark Ellison (budget holder, Reactive repairs)AP-24684 Wrenmoor Trading Ltd WT-208358, £1,368.58Auto-pilotRouted07:14Coded to 5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 20 invoices from this supplier)AP-24684 Wrenmoor Trading Ltd WT-208358, £1,368.58Auto-pilotCoded07:13Received from Wrenmoor Trading Ltd through the intercompany linkAP-24686 Wrenmoor Trading Ltd WT-208362, £259.78Auto-pilotCaptured07:13Checked: not a duplicate; bank details match the supplier recordAP-24685 Wrenmoor Trading Ltd WT-208361, £886.91Auto-pilotChecked07:13Read: supplier, invoice number, dates, 5 lines and VATAP-24685 Wrenmoor Trading Ltd WT-208361, £886.91Auto-pilotRead07:13Checked: not a duplicate; bank details match the supplier recordAP-24684 Wrenmoor Trading Ltd WT-208358, £1,368.58Auto-pilotChecked07:13Read: supplier, invoice number, dates, 4 lines and VATAP-24684 Wrenmoor Trading Ltd WT-208358, £1,368.58Auto-pilotRead07:12Received from Wrenmoor Trading Ltd through the intercompany linkAP-24685 Wrenmoor Trading Ltd WT-208361, £886.91Auto-pilotCaptured07:12Received from Wrenmoor Trading Ltd through the intercompany linkAP-24684 Wrenmoor Trading Ltd WT-208358, £1,368.58Auto-pilotCaptured07:00Bank feeds read for all four Fernlea Bank accountsFernlea BankAuto-pilotSystem check
Thu 1 Oct168
17:50LBFuel card statements posted: doneSRV-cards Services close checklistLiam Bradshaw, Accounts payable, ServicesClose task done17:43Posted to QuickBooksAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotPosted17:42CAApproved by Claire AshworthAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Claire Ashworth, Group Finance DirectorApproved17:41Posted to SageAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotPosted17:40CAApproved by Claire AshworthAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Claire Ashworth, Group Finance DirectorApproved16:59Posted to SageAP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotPosted16:58Approved by the match (PO-T-6367 approved by Kate Rowley on 25 Sep)AP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotApproved16:58Matched to PO-T-6367 and delivery GRN-T-9061: prices and quantities agreeAP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotMatched16:57Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 17 invoices from this supplier)AP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotCoded16:56Checked: not a duplicate; bank details match the supplier recordAP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotChecked16:56Read: supplier, invoice number, dates, 4 lines and VATAP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotRead16:55Captured from the AP mailboxAP-24683 Coldwell Controls Ltd 13349, £6,611.28Auto-pilotCaptured16:30MHVAT return, July to September: transfer to the VAT liability account: prepared for reviewJ-TRD-2609-10, £344,132.55Martin Hale, Financial ControllerJournal prepared16:24Posted to SageAP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotPosted16:23Approved by the match (PO-T-6352 approved by Kate Rowley on 21 Sep)AP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotApproved16:23Matched to PO-T-6352 and delivery GRN-T-9058: prices and quantities agreeAP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotMatched16:22Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 7 invoices from this supplier)AP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotCoded16:21Checked: not a duplicate; bank details match the supplier recordAP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotChecked16:21Read: supplier, invoice number, dates, 2 lines and VATAP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotRead16:20Captured from the AP mailboxAP-24682 Lorrimer Fans Ltd SI-221249, £9,039.12Auto-pilotCaptured16:11Sent to Claire Ashworth (group fd)AP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotRouted16:10CHApproved by Chris HaddonAP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Chris Haddon, Fleet and facilities coordinatorApproved16:06Posted to QuickBooksAP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotPosted16:05Approved by the match (PO-S-2440 approved by Mark Ellison on 18 Sep)AP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotApproved16:05Matched to PO-S-2440 and delivery GRN-S-3142: prices and quantities agreeAP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotMatched16:04Coded to 5000 Parts and materials, cost centre PPM (from the last 17 invoices from this supplier)AP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotCoded16:03Checked: not a duplicate; bank details match the supplier recordAP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotChecked16:03Read: supplier, invoice number, dates, 1 line and VATAP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotRead16:02Captured from the AP mailboxAP-24681 Brindley Refrigerants Ltd INV-02961, £1,407.50Auto-pilotCaptured15:51Posted to SageAP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotPosted15:50Approved by the match (PO-T-6366 approved by Kate Rowley on 25 Sep)AP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotApproved15:50Matched to PO-T-6366 and delivery GRN-T-9054: prices and quantities agreeAP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotMatched15:49Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 13 invoices from this supplier)AP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotCoded15:48Checked: not a duplicate; bank details match the supplier recordAP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotChecked15:48Read: supplier, invoice number, dates, 4 lines and VATAP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotRead15:47Captured from the AP mailboxAP-24680 Whitlow Boiler Spares 12977, £5,493.12Auto-pilotCaptured15:40SWAccruals: September electricity and gas: doneHLD-accr Holdings close checklistSarah Whitfield, Management accountantClose task done15:40MHAccrual: electricity and gas, September 2026 (the bill arrives next month): reviewed and posted to XeroJ-HLD-2609-06, £3,400.00Martin Hale, Financial ControllerJournal posted15:31Sent to Claire Ashworth (group fd)AP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotRouted15:30SWAccrual: electricity and gas, September 2026 (the bill arrives next month): prepared for reviewJ-HLD-2609-06, £3,400.00Sarah Whitfield, Management accountantJournal prepared15:30CHApproved by Chris HaddonAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Chris Haddon, Fleet and facilities coordinatorApproved15:13Sent to Claire Ashworth (group fd)AP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotRouted15:12SWApproved by Steve WraggAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Steve Wragg, Sales managerApproved15:10JPFuel card statements posted: doneTRD-cards Trading close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done15:06Posted to SageAP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotPosted15:05KRApproved by Kate Rowley for Gareth LomasAP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Kate Rowley, BuyerApproved14:45SWAccrued income: reactive jobs done in September, not yet billed: doneSRV-accinc Services close checklistSarah Whitfield, Management accountantClose task done14:45MHAccrued income: reactive jobs done in September, not yet billed: reviewed and posted to QuickBooksJ-SRV-2609-07, £23,900.00Martin Hale, Financial ControllerJournal posted14:30SWAccrued income: reactive jobs done in September, not yet billed: prepared for reviewJ-SRV-2609-07, £23,900.00Sarah Whitfield, Management accountantJournal prepared14:20SWStock valuation: count adjustments and the closing stock journal: doneTRD-stock Trading close checklistSarah Whitfield, Management accountantClose task done14:20MHStock valuation, September 2026: closing stock £1,134,067.89: reviewed and posted to SageJ-TRD-2609-07, £36,721.04Martin Hale, Financial ControllerJournal posted14:17Sent to Steve Wragg (budget holder, Sales and trade counter)AP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotRouted14:17Coded to 5100 Carriage, cost centre SAL (from the last 27 invoices from this supplier)AP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotCoded14:16Checked: not a duplicate; bank details match the supplier recordAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotChecked14:16Read: supplier, invoice number, dates, 1 line and VATAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotRead14:15Captured from the AP mailboxAP-24679 Crossway Parcels Ltd 2026/8188, £1,551.62Auto-pilotCaptured14:10SWStock valuation, September 2026: closing stock £1,134,067.89: prepared for reviewJ-TRD-2609-07, £36,721.04Sarah Whitfield, Management accountantJournal prepared14:06Posted to SageAP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotPosted14:05Approved by the match (PO-T-6342 approved by Kate Rowley on 18 Sep)AP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotApproved14:05Matched to PO-T-6342 and delivery GRN-T-9055: prices and quantities agreeAP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotMatched14:04Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 17 invoices from this supplier)AP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotCoded14:03Checked: not a duplicate; bank details match the supplier recordAP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotChecked14:03Read: supplier, invoice number, dates, 3 lines and VATAP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotRead14:02Captured from the AP mailboxAP-24678 Hartlow Valve Company INV-05501, £8,653.68Auto-pilotCaptured13:43Sent to Chris Haddon (budget holder, Engineer fleet)AP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotRouted13:43Coded to 5300 Van fuel cards, cost centre FLT (from the last 22 invoices from this supplier)AP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotCoded13:42Checked: not a duplicate; bank details match the supplier recordAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotChecked13:42Read: supplier, invoice number, dates, 1 line and VATAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotRead13:42Gareth Lomas is on annual leave: sent to Kate Rowley (delegate)AP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotRouted13:42Coded to 7300 Fuel cards, cost centre FLT (from the last 7 invoices from this supplier)AP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotCoded13:41Downloaded from the supplier portalAP-24677 Rowan Fleet Fuel Cards SI-212588, £2,496.83Auto-pilotCaptured13:41Checked: not a duplicate; bank details match the supplier recordAP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotChecked13:41Read: supplier, invoice number, dates, 1 line and VATAP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotRead13:40Downloaded from the supplier portalAP-24676 Rowan Fleet Fuel Cards SI-212573, £744.85Auto-pilotCaptured13:32Sent to Chris Haddon (budget holder, Engineer fleet)AP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotRouted13:32Coded to 5330 Van contract hire, cost centre FLT (from the last 17 invoices from this supplier)AP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotCoded13:31Checked: not a duplicate; bank details match the supplier recordAP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotChecked13:31Read: supplier, invoice number, dates, 1 line and VATAP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotRead13:30Captured from the AP mailboxAP-24675 Netherwold Contract Hire Ltd SI-212768, £16,800.00Auto-pilotCaptured13:27Sent to Martin Hale (budget holder, Wrenmoor House)AP-24674 Watchmere Security Ltd INV-03418, £768.00Auto-pilotRouted13:27Coded to 425 Security, cost centre BLD (from the last 10 invoices from this supplier)AP-24674 Watchmere Security Ltd INV-03418, £768.00Auto-pilotCoded13:26Checked: not a duplicate; bank details match the supplier recordAP-24674 Watchmere Security Ltd INV-03418, £768.00Auto-pilotChecked13:26Read: supplier, invoice number, dates, 1 line and VATAP-24674 Watchmere Security Ltd INV-03418, £768.00Auto-pilotRead13:25Captured from the AP mailboxAP-24674 Watchmere Security Ltd INV-03418, £768.00Auto-pilotCaptured13:22Sent to Martin Hale (budget holder, Group IT)AP-24673 Linkway Telecom Ltd INV-04742, £1,056.00Auto-pilotRouted13:22Coded to 460 Telephone and internet, cost centre GIT (from the last 7 invoices from this supplier)AP-24673 Linkway Telecom Ltd INV-04742, £1,056.00Auto-pilotCoded13:22Sent to Dawn Fletcher (budget holder, Office and contracts)AP-24672 Linkway Telecom Ltd INV-04740, £1,860.00Auto-pilotRouted13:22Coded to 6310 Telephone and mobiles, cost centre OFF (from the last 21 invoices from this supplier)AP-24672 Linkway Telecom Ltd INV-04740, £1,860.00Auto-pilotCoded13:22Sent to Steve Wragg (budget holder, Office and IT)AP-24671 Linkway Telecom Ltd INV-04725, £816.00Auto-pilotRouted13:22Coded to 7502 Telephone, cost centre ADM (from the last 13 invoices from this supplier)AP-24671 Linkway Telecom Ltd INV-04725, £816.00Auto-pilotCoded13:21Checked: not a duplicate; bank details match the supplier recordAP-24673 Linkway Telecom Ltd INV-04742, £1,056.00Auto-pilotChecked13:21Read: supplier, invoice number, dates, 1 line and VATAP-24673 Linkway Telecom Ltd INV-04742, £1,056.00Auto-pilotRead13:21Checked: not a duplicate; bank details match the supplier recordAP-24672 Linkway Telecom Ltd INV-04740, £1,860.00Auto-pilotChecked13:21Read: supplier, invoice number, dates, 1 line and VATAP-24672 Linkway Telecom Ltd INV-04740, £1,860.00Auto-pilotRead13:21Checked: not a duplicate; bank details match the supplier recordAP-24671 Linkway Telecom Ltd INV-04725, £816.00Auto-pilotChecked13:21Read: supplier, invoice number, dates, 1 line and VATAP-24671 Linkway Telecom Ltd INV-04725, £816.00Auto-pilotRead13:20Captured from the AP mailboxAP-24673 Linkway Telecom Ltd INV-04742, £1,056.00Auto-pilotCaptured13:20Captured from the AP mailboxAP-24672 Linkway Telecom Ltd INV-04740, £1,860.00Auto-pilotCaptured13:20Captured from the AP mailboxAP-24671 Linkway Telecom Ltd INV-04725, £816.00Auto-pilotCaptured13:10Sent to Dawn Fletcher (budget holder, Office and contracts)AP-24670 Workpath Software Ltd INV-07540, £1,920.00Auto-pilotRouted13:10Coded to 6300 Software and IT support, cost centre OFF (from the last 16 invoices from this supplier)AP-24670 Workpath Software Ltd INV-07540, £1,920.00Auto-pilotCoded13:09Checked: not a duplicate; bank details match the supplier recordAP-24670 Workpath Software Ltd INV-07540, £1,920.00Auto-pilotChecked13:09Read: supplier, invoice number, dates, 1 line and VATAP-24670 Workpath Software Ltd INV-07540, £1,920.00Auto-pilotRead13:08Captured from the AP mailboxAP-24670 Workpath Software Ltd INV-07540, £1,920.00Auto-pilotCaptured13:08Sent to Steve Wragg (budget holder, Office and IT)AP-24669 Cloudmere Software Ltd 2026/1110, £2,220.00Auto-pilotRouted13:08Coded to 7506 IT and software, cost centre ADM (from the last 30 invoices from this supplier)AP-24669 Cloudmere Software Ltd 2026/1110, £2,220.00Auto-pilotCoded13:07Checked: not a duplicate; bank details match the supplier recordAP-24669 Cloudmere Software Ltd 2026/1110, £2,220.00Auto-pilotChecked13:07Read: supplier, invoice number, dates, 1 line and VATAP-24669 Cloudmere Software Ltd 2026/1110, £2,220.00Auto-pilotRead13:07Sent to Martin Hale (budget holder, Group IT)AP-24668 Brightwater IT Support Ltd BIS-1938, £1,500.00Auto-pilotRouted13:07Coded to 463 Software and IT support, cost centre GIT (from the last 15 invoices from this supplier)AP-24668 Brightwater IT Support Ltd BIS-1938, £1,500.00Auto-pilotCoded13:07Sent to Dawn Fletcher (budget holder, Office and contracts)AP-24667 Brightwater IT Support Ltd BIS-1921, £1,320.00Auto-pilotRouted13:07Coded to 6300 Software and IT support, cost centre OFF (from the last 24 invoices from this supplier)AP-24667 Brightwater IT Support Ltd BIS-1921, £1,320.00Auto-pilotCoded13:07Sent to Steve Wragg (budget holder, Office and IT)AP-24666 Brightwater IT Support Ltd BIS-1912, £1,740.00Auto-pilotRouted13:07Coded to 7506 IT and software, cost centre ADM (from the last 22 invoices from this supplier)AP-24666 Brightwater IT Support Ltd BIS-1912, £1,740.00Auto-pilotCoded13:06Captured from the AP mailboxAP-24669 Cloudmere Software Ltd 2026/1110, £2,220.00Auto-pilotCaptured13:06Checked: not a duplicate; bank details match the supplier recordAP-24668 Brightwater IT Support Ltd BIS-1938, £1,500.00Auto-pilotChecked13:06Read: supplier, invoice number, dates, 1 line and VATAP-24668 Brightwater IT Support Ltd BIS-1938, £1,500.00Auto-pilotRead13:06Checked: not a duplicate; bank details match the supplier recordAP-24667 Brightwater IT Support Ltd BIS-1921, £1,320.00Auto-pilotChecked13:06Read: supplier, invoice number, dates, 1 line and VATAP-24667 Brightwater IT Support Ltd BIS-1921, £1,320.00Auto-pilotRead13:06Checked: not a duplicate; bank details match the supplier recordAP-24666 Brightwater IT Support Ltd BIS-1912, £1,740.00Auto-pilotChecked13:06Read: supplier, invoice number, dates, 1 line and VATAP-24666 Brightwater IT Support Ltd BIS-1912, £1,740.00Auto-pilotRead13:05Captured from the AP mailboxAP-24668 Brightwater IT Support Ltd BIS-1938, £1,500.00Auto-pilotCaptured13:05Captured from the AP mailboxAP-24667 Brightwater IT Support Ltd BIS-1921, £1,320.00Auto-pilotCaptured13:05Captured from the AP mailboxAP-24666 Brightwater IT Support Ltd BIS-1912, £1,740.00Auto-pilotCaptured12:15MHLoan from Holdings and interest agreed: doneSRV-loan Services close checklistMartin Hale, Financial ControllerClose task done12:10MHServices loan balance and the 30 September repayment agreed: doneHLD-loan Holdings close checklistMartin Hale, Financial ControllerClose task done11:50MHPAYE, NI and pension balances agreed to the payroll: doneSRV-paye Services close checklistMartin Hale, Financial ControllerClose task done11:45MHPAYE, NI and pension balances agreed to the payroll: doneTRD-paye Trading close checklistMartin Hale, Financial ControllerClose task done11:40MHPAYE, NI and pension balances agreed to the payroll: doneHLD-paye Holdings close checklistMartin Hale, Financial ControllerClose task done11:30SWDepreciation run: doneSRV-dep Services close checklistSarah Whitfield, Management accountantClose task done11:30SWPrepayments released (fleet and liability insurance): doneSRV-prepay Services close checklistSarah Whitfield, Management accountantClose task done11:30SWDepreciation run (forklift added in August): doneTRD-dep Trading close checklistSarah Whitfield, Management accountantClose task done11:30SWPrepayments released (insurance): doneTRD-prepay Trading close checklistSarah Whitfield, Management accountantClose task done11:30SWDepreciation run: doneHLD-dep Holdings close checklistSarah Whitfield, Management accountantClose task done11:30SWPrepayments released (building insurance, group software): doneHLD-prepay Holdings close checklistSarah Whitfield, Management accountantClose task done11:30MHPrepayments released, September 2026: reviewed and posted to QuickBooksJ-SRV-2609-03, £3,930.00Martin Hale, Financial ControllerJournal posted11:30MHDepreciation, September 2026: reviewed and posted to QuickBooksJ-SRV-2609-02, £1,700.00Martin Hale, Financial ControllerJournal posted11:30MHPrepayments released, September 2026: reviewed and posted to SageJ-TRD-2609-03, £1,601.00Martin Hale, Financial ControllerJournal posted11:30MHDepreciation, September 2026 (forklift added in August): reviewed and posted to SageJ-TRD-2609-02, £3,475.00Martin Hale, Financial ControllerJournal posted11:30MHPrepayments released, September 2026: reviewed and posted to XeroJ-HLD-2609-03, £1,584.00Martin Hale, Financial ControllerJournal posted11:30MHDepreciation, September 2026: reviewed and posted to XeroJ-HLD-2609-02, £3,850.00Martin Hale, Financial ControllerJournal posted11:05SWRecurring journals posted (audit fee accrual and the monthly releases): doneSRV-recur Services close checklistSarah Whitfield, Management accountantClose task done11:05SWRecurring journals posted (audit fee accrual and the monthly releases): doneTRD-recur Trading close checklistSarah Whitfield, Management accountantClose task done11:05SWRecurring journals posted (audit fee accrual and the monthly releases): doneHLD-recur Holdings close checklistSarah Whitfield, Management accountantClose task done11:05SWFirst-floor tenant rent released, September 2026: reviewed and posted to XeroJ-HLD-2609-05, £3,000.00Sarah Whitfield, Management accountantJournal posted11:05SWAudit fee accrual, September 2026: reviewed and posted to QuickBooksJ-SRV-2609-04, £800.00Sarah Whitfield, Management accountantJournal posted11:05SWAudit fee accrual, September 2026: reviewed and posted to SageJ-TRD-2609-04, £1,000.00Sarah Whitfield, Management accountantJournal posted11:05SWAudit fee accrual, September 2026: reviewed and posted to XeroJ-HLD-2609-04, £1,500.00Sarah Whitfield, Management accountantJournal posted10:40SWDepreciation, September 2026: prepared for reviewJ-SRV-2609-02, £1,700.00Sarah Whitfield, Management accountantJournal prepared10:40SWDepreciation, September 2026 (forklift added in August): prepared for reviewJ-TRD-2609-02, £3,475.00Sarah Whitfield, Management accountantJournal prepared10:40SWDepreciation, September 2026: prepared for reviewJ-HLD-2609-02, £3,850.00Sarah Whitfield, Management accountantJournal prepared10:25SWPrepayments released, September 2026: prepared for reviewJ-SRV-2609-03, £3,930.00Sarah Whitfield, Management accountantJournal prepared10:25SWPrepayments released, September 2026: prepared for reviewJ-TRD-2609-03, £1,601.00Sarah Whitfield, Management accountantJournal prepared10:25SWPrepayments released, September 2026: prepared for reviewJ-HLD-2609-03, £1,584.00Sarah Whitfield, Management accountantJournal prepared10:15SWPayroll journal agreed to the September payroll report: doneSRV-payroll Services close checklistSarah Whitfield, Management accountantClose task done10:10SWPayroll journal agreed to the September payroll report: doneTRD-payroll Trading close checklistSarah Whitfield, Management accountantClose task done10:05SWPayroll journal agreed to the September payroll report: doneHLD-payroll Holdings close checklistSarah Whitfield, Management accountantClose task done09:40JPBank reconciliation to 30 September: done. Current account agrees to Fernlea BankTRD-bank Trading close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done09:30LBBank reconciliation to 30 September: done. Current account agrees to Fernlea BankSRV-bank Services close checklistLiam Bradshaw, Accounts payable, ServicesClose task done09:20JPBank reconciliation to 30 September: done. Current and deposit accounts agree to Fernlea BankHLD-bank Holdings close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done09:05JPSales cut-off: every September delivery invoiced: doneTRD-sales Trading close checklistJoanne Pickering, Accounts payable, Holdings and TradingClose task done09:00Reminder sent to Claire AshworthAP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotReminder09:00Second reminder sent to Mark EllisonAP-24644 Sallowby Water Hygiene Ltd INV-05126, £648.00Auto-pilotReminder09:00Second reminder sent to Mark EllisonAP-24637 Tallmere Access Hire Ltd 2026/2565, £1,164.00Auto-pilotReminder09:00Escalated to Claire Ashworth (Group FD): waiting 5 working daysAP-24633 Vexmoor Rope Access Ltd VRA-6789, £2,880.00Auto-pilotEscalated07:00Bank feeds read for all four Fernlea Bank accountsFernlea BankAuto-pilotSystem check00:00Reversal: accrued income, September: posted to QuickBooksJ-SRV-2610-01, £23,900.00Auto-pilotJournal posted00:00Reversal: electricity and gas accrual, September: posted to XeroJ-HLD-2610-01, £3,400.00Auto-pilotJournal posted
Wed 30 Sep45
23:00First-floor tenant rent released, September 2026: prepared for reviewJ-HLD-2609-05, £3,000.00Auto-pilotJournal prepared23:00Audit fee accrual, September 2026: prepared for reviewJ-SRV-2609-04, £800.00Auto-pilotJournal prepared23:00Audit fee accrual, September 2026: prepared for reviewJ-TRD-2609-04, £1,000.00Auto-pilotJournal prepared23:00Audit fee accrual, September 2026: prepared for reviewJ-HLD-2609-04, £1,500.00Auto-pilotJournal prepared17:05SWBill the September contract quarter; release deferred income for the month: doneSRV-defer Services close checklistSarah Whitfield, Management accountantClose task done17:05MHDeferred income released: maintenance contracts, September 2026: reviewed and posted to QuickBooksJ-SRV-2609-05, £222,000.00Martin Hale, Financial ControllerJournal posted16:50SWDeferred income released: maintenance contracts, September 2026: prepared for reviewJ-SRV-2609-05, £222,000.00Sarah Whitfield, Management accountantJournal prepared16:25SWBill the first-floor tenant for October to December; release September rent: doneHLD-tenant Holdings close checklistSarah Whitfield, Management accountantClose task done16:25Posted to QuickBooksAP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotPosted16:24Approved by rule: agreed group recharge. Martin Hale toldAP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotApproved16:24Posted to QuickBooksAP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotPosted16:24Posted to SageAP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotPosted16:23Coded to 6900 Loan interest: Wrenmoor Holdings Ltd, cost centre OFF (from the last 29 invoices from this supplier)AP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotCoded16:23Approved by rule: agreed group recharge. Martin Hale toldAP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotApproved16:23Approved by rule: agreed group recharge. Martin Hale toldAP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotApproved16:22Checked: not a duplicate; bank details match the supplier recordAP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotChecked16:22Read: supplier, invoice number, dates, 1 line and VATAP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotRead16:22Coded to 6100 Rent: Wrenmoor Holdings Ltd, cost centre OFF (from the last 28 invoices from this supplier)AP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotCoded16:22Coded to 7100 Rent: Wrenmoor Holdings Ltd, cost centre ADM (from the last 19 invoices from this supplier)AP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotCoded16:21Received from Wrenmoor Holdings Ltd through the intercompany linkAP-24665 Wrenmoor Holdings Ltd INV-1246, £437.50Auto-pilotCaptured16:21Checked: not a duplicate; bank details match the supplier recordAP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotChecked16:21Read: supplier, invoice number, dates, 2 lines and VATAP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotRead16:21Checked: not a duplicate; bank details match the supplier recordAP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotChecked16:21Read: supplier, invoice number, dates, 2 lines and VATAP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotRead16:20Received from Wrenmoor Holdings Ltd through the intercompany linkAP-24664 Wrenmoor Holdings Ltd INV-1242, £31,200.00Auto-pilotCaptured16:20Received from Wrenmoor Holdings Ltd through the intercompany linkAP-24663 Wrenmoor Holdings Ltd INV-1240, £45,000.00Auto-pilotCaptured16:10SWCharge September rent, management fees and loan interest to Trading and Services: doneHLD-icchg Holdings close checklistSarah Whitfield, Management accountantClose task done16:04Posted to XeroAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotPosted16:03CAApproved by Claire AshworthAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Claire Ashworth, Group Finance DirectorApproved11:21Sent to Claire Ashworth (group fd)AP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotRouted11:20MHApproved by Martin HaleAP-24662 Hartwell Building Services HBS-6545, £2,340.00Martin Hale, Financial ControllerApproved10:05KRAsked Marnwood for a credit note. They say their price list changed on 1 September; checking our agreed pricesAP-24660 Marnwood Motors and Drives 13280, £2,635.20Kate Rowley, BuyerNote09:00Second reminder sent to Mark EllisonAP-24633 Vexmoor Rope Access Ltd VRA-6789, £2,880.00Auto-pilotReminder08:50Sent to Martin Hale (budget holder, Wrenmoor House)AP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotRouted08:50Coded to 422 Repairs and maintenance, cost centre BLD (from the last 8 invoices from this supplier)AP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotCoded08:49Checked: not a duplicate; bank details match the supplier recordAP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotChecked08:49Read: supplier, invoice number, dates, 2 lines and VATAP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotRead08:48Captured from the AP mailboxAP-24662 Hartwell Building Services HBS-6545, £2,340.00Auto-pilotCaptured08:28Posted to SageAP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotPosted08:27Approved by the match (PO-T-6347 approved by Kate Rowley on 18 Sep)AP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotApproved08:27Matched to PO-T-6347 and delivery GRN-T-9053: prices and quantities agreeAP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotMatched08:26Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 16 invoices from this supplier)AP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotCoded08:25Checked: not a duplicate; bank details match the supplier recordAP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotChecked08:25Read: supplier, invoice number, dates, 2 lines and VATAP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotRead08:24Captured from the AP mailboxAP-24661 Yarrowby Refrigeration Wholesale YRW-5904, £9,328.20Auto-pilotCaptured
Tue 29 Sep52
16:18Posted to QuickBooksAP-24641 Wrenmoor Trading Ltd WT-208348, £836.35Auto-pilotPosted16:17MEApproved by Mark EllisonAP-24641 Wrenmoor Trading Ltd WT-208348, £836.35Mark Ellison, Operations managerApproved16:06Sent to Claire Ashworth (group fd)AP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotRouted16:05SWApproved by Steve WraggAP-24653 Pennine Promo Print 2026/7395, £4,560.00Steve Wragg, Sales managerApproved15:23Price over the purchase order: £91.50 a unit against £86.00 on PO-T-6346 (6.4%, £132.00 over). Outside the tolerance of 2% or £25. Held for Kate Rowley (buyer)AP-24660 Marnwood Motors and Drives 13280, £2,635.20Auto-pilotQuery15:22Coded to 5000 Purchases: parts and spares, cost centre PUR (from this supplier's history)AP-24660 Marnwood Motors and Drives 13280, £2,635.20Auto-pilotCoded15:21Checked: not a duplicate; bank details match the supplier recordAP-24660 Marnwood Motors and Drives 13280, £2,635.20Auto-pilotChecked15:21Read: supplier, invoice number, dates, 1 line and VATAP-24660 Marnwood Motors and Drives 13280, £2,635.20Auto-pilotRead15:20Captured from the AP mailboxAP-24660 Marnwood Motors and Drives 13280, £2,635.20Auto-pilotCaptured15:17Posted to SageAP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotPosted15:16Approved by the match (PO-T-6358 approved by Kate Rowley on 24 Sep)AP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotApproved15:16Matched to PO-T-6358 and delivery GRN-T-9048: prices and quantities agreeAP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotMatched15:15Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 8 invoices from this supplier)AP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotCoded15:14Checked: not a duplicate; bank details match the supplier recordAP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotChecked15:14Read: supplier, invoice number, dates, 1 line and VATAP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotRead15:13Captured from the AP mailboxAP-24659 Elverby Controls Distribution SI-210839, £3,499.20Auto-pilotCaptured15:11Posted to QuickBooksAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotPosted15:10CAApproved by Claire AshworthAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Claire Ashworth, Group Finance DirectorApproved12:56Sent to Claire Ashworth (group fd)AP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotRouted12:55MHApproved by Martin HaleAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Martin Hale, Financial ControllerApproved12:31Sent to Claire Ashworth (group fd)AP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotRouted12:30MEApproved by Mark EllisonAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Mark Ellison, Operations managerApproved12:01Posted to QuickBooksAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotPosted12:00CAApproved by Claire AshworthAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Claire Ashworth, Group Finance DirectorApproved11:17Posted to SageAP-24639 Holloway Packaging Supplies 15648, £759.60Auto-pilotPosted11:16KRApproved by Kate Rowley for Gareth LomasAP-24639 Holloway Packaging Supplies 15648, £759.60Kate Rowley, BuyerApproved10:15JPRejected as a duplicate. Thornbeck confirmed by phone that 4417 was a reminder copy of INV-04417. Not posted, nothing paidAP-24658 Thornbeck Sensors Ltd 4417, £1,867.20Joanne Pickering, Accounts payable, Holdings and TradingRejected09:53Sent to Claire Ashworth (group fd)AP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotRouted09:52MEApproved by Mark EllisonAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Mark Ellison, Operations managerApproved09:42Duplicate suspected: same supplier, same amount and same date as AP-24554 (INV-04417). Held before codingAP-24658 Thornbeck Sensors Ltd 4417, £1,867.20Auto-pilotHeld09:42Read: supplier, invoice number, dates, 3 lines and VATAP-24658 Thornbeck Sensors Ltd 4417, £1,867.20Auto-pilotRead09:41Captured from the AP mailboxAP-24658 Thornbeck Sensors Ltd 4417, £1,867.20Auto-pilotCaptured09:20LBCalled 0115 496 0443 (the number on file): no answer. Call-back requestedAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Liam Bradshaw, Accounts payable, ServicesNote09:00Reminder sent to Mark EllisonAP-24644 Sallowby Water Hygiene Ltd INV-05126, £648.00Auto-pilotReminder09:00Reminder sent to Mark EllisonAP-24641 Wrenmoor Trading Ltd WT-208348, £836.35Auto-pilotReminder09:00Reminder sent to Kate RowleyAP-24639 Holloway Packaging Supplies 15648, £759.60Auto-pilotReminder09:00Reminder sent to Mark EllisonAP-24637 Tallmere Access Hire Ltd 2026/2565, £1,164.00Auto-pilotReminder08:58Sent to Mark Ellison (budget holder, Planned maintenance)AP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotRouted08:58Coded to 5100 Subcontractors, cost centre PPM (from the last 17 invoices from this supplier)AP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotCoded08:57Bank details on this invoice (account ending 7740) do not match the supplier record (ending 3318). The covering email asks us to pay the new account. Every payment to this supplier is held until the change is confirmed by a call to the number on fileAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotHeld08:57Checked: not a duplicate; bank details match the supplier recordAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotChecked08:57Read: supplier, invoice number, dates, 2 lines and VATAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotRead08:56Captured from the AP mailboxAP-24657 Lorbeck Water Hygiene Ltd 2026/4170, £3,264.00Auto-pilotCaptured08:27Posted to QuickBooksAP-24634 Quarrymoor Plant Hire INV-02377, £582.84Auto-pilotPosted08:26MEApproved by Mark EllisonAP-24634 Quarrymoor Plant Hire INV-02377, £582.84Mark Ellison, Operations managerApproved08:23Posted to SageAP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotPosted08:22Approved by the match (PO-T-6343 approved by Kate Rowley on 18 Sep)AP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotApproved08:22Matched to PO-T-6343 and delivery GRN-T-9050: prices and quantities agreeAP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotMatched08:21Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 10 invoices from this supplier)AP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotCoded08:20Checked: not a duplicate; bank details match the supplier recordAP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotChecked08:20Read: supplier, invoice number, dates, 3 lines and VATAP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotRead08:19Captured from the AP mailboxAP-24656 Whitlow Boiler Spares 12974, £3,462.96Auto-pilotCaptured
Mon 28 Sep49
17:50Sent to Mark Ellison (budget holder, Reactive repairs)AP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotRouted17:50Coded to 5010 Parts: Wrenmoor Trading Ltd, cost centre REA (from the last 26 invoices from this supplier)AP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotCoded17:49Checked: not a duplicate; bank details match the supplier recordAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotChecked17:49Read: supplier, invoice number, dates, 2 lines and VATAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotRead17:48Received from Wrenmoor Trading Ltd through the intercompany linkAP-24655 Wrenmoor Trading Ltd WT-208354, £1,017.98Auto-pilotCaptured15:51Posted to SageAP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotPosted15:50Approved by the match (PO-T-6345 approved by Kate Rowley on 18 Sep)AP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotApproved15:50Matched to PO-T-6345 and delivery GRN-T-9051: prices and quantities agreeAP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotMatched15:49Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 25 invoices from this supplier)AP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotCoded15:48Checked: not a duplicate; bank details match the supplier recordAP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotChecked15:48Read: supplier, invoice number, dates, 4 lines and VATAP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotRead15:47Captured from the AP mailboxAP-24654 Oakbrook Water Treatment Products INV-01156, £3,386.76Auto-pilotCaptured14:58Posted to QuickBooksAP-24645 Cromholt Calibration Services CCS-1231, £416.60Auto-pilotPosted14:57MEApproved by Mark EllisonAP-24645 Cromholt Calibration Services CCS-1231, £416.60Mark Ellison, Operations managerApproved14:38Sent to Steve Wragg (budget holder, Sales and trade counter)AP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotRouted14:38Coded to 6201 Advertising and marketing, cost centre SAL (from the last 19 invoices from this supplier)AP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotCoded14:37Checked: not a duplicate; bank details match the supplier recordAP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotChecked14:37Read: supplier, invoice number, dates, 2 lines and VATAP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotRead14:36Captured from the AP mailboxAP-24653 Pennine Promo Print 2026/7395, £4,560.00Auto-pilotCaptured14:00Posted to SageAP-24642 Marlbeck Electrical Testing 2026/7546, £408.35Auto-pilotPosted13:59KRApproved by Kate Rowley for Gareth LomasAP-24642 Marlbeck Electrical Testing 2026/7546, £408.35Kate Rowley, BuyerApproved10:36Posted to QuickBooksAP-24640 Wrenmoor Trading Ltd WT-208342, £821.57Auto-pilotPosted10:35MEApproved by Mark EllisonAP-24640 Wrenmoor Trading Ltd WT-208342, £821.57Mark Ellison, Operations managerApproved09:01Posted to SageAP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotPosted09:00Approved by the match (PO-T-6350 approved by Kate Rowley on 18 Sep)AP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotApproved09:00Matched to PO-T-6350 and delivery GRN-T-9043: prices and quantities agreeAP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotMatched09:00Reminder sent to Mark EllisonAP-24634 Quarrymoor Plant Hire INV-02377, £582.84Auto-pilotReminder09:00Reminder sent to Mark EllisonAP-24633 Vexmoor Rope Access Ltd VRA-6789, £2,880.00Auto-pilotReminder08:59Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 12 invoices from this supplier)AP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotCoded08:58Checked: not a duplicate; bank details match the supplier recordAP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotChecked08:58Read: supplier, invoice number, dates, 1 line and VATAP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotRead08:57Captured from the AP mailboxAP-24652 Vexley Valves and Fittings 14854, £5,760.00Auto-pilotCaptured08:22Posted to SageAP-24649 Clifmoor Pest Control INV-03710, £140.17Auto-pilotPosted08:21KRApproved by Kate Rowley for Gareth LomasAP-24649 Clifmoor Pest Control INV-03710, £140.17Kate Rowley, BuyerApproved07:58Posted to SageAP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotPosted07:57Approved by the match (PO-T-6357 approved by Kate Rowley on 24 Sep)AP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotApproved07:57Matched to PO-T-6357 and delivery GRN-T-9046: prices and quantities agreeAP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotMatched07:56Coded to 5000 Purchases: parts and spares, cost centre PUR (from the last 16 invoices from this supplier)AP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotCoded07:55Checked: not a duplicate; bank details match the supplier recordAP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotChecked07:55Read: supplier, invoice number, dates, 2 lines and VATAP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotRead07:54Captured from the AP mailboxAP-24651 Coldwell Controls Ltd 13343, £6,420.24Auto-pilotCaptured07:30Gareth Lomas is on annual leave from Mon 28 Sep: sent to Kate Rowley (delegate)AP-24649 Clifmoor Pest Control INV-03710, £140.17Auto-pilotRouted07:30Gareth Lomas is on annual leave from Mon 28 Sep: sent to Kate Rowley (delegate)AP-24642 Marlbeck Electrical Testing 2026/7546, £408.35Auto-pilotRouted07:30Gareth Lomas is on annual leave from Mon 28 Sep: sent to Kate Rowley (delegate)AP-24639 Holloway Packaging Supplies 15648, £759.60Auto-pilotRouted06:50Sent to Martin Hale (budget holder, Wrenmoor House)AP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotRouted06:50Coded to 424 Cleaning, cost centre BLD (from the last 18 invoices from this supplier)AP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotCoded06:49Checked: not a duplicate; bank details match the supplier recordAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotChecked06:49Read: supplier, invoice number, dates, 1 line and VATAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotRead06:48Captured from the AP mailboxAP-24650 Brightholm Commercial Cleaning 2026/7205, £1,944.00Auto-pilotCaptured